Form Gv81 - Chargeable And Non-Chargeable Variations To A Goods Vehicle Operator'S Licence Page 12
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16Availability
The key test in demonstrating financial resources is whether the applicant or operator has
available capital and reserves of an amount equal to the sum specified. “Available” is defined
as: “capable of being used, at one’s disposal, within one’s reach, obtainable or easy to get”. The
three questions an operator needs be able to answer are:
how much money can the operator find if the need arises?
how quickly can they find it?
and where will it come from?
Name(s) on financial evidence supplied
All financial documents should be in the same name as the applicant or licence holder. In the
case of partnerships be in the same name(s) as one or both of the applicants or licence holders.
In the case of a Limited Company and Limited Liability Partnerships (LLPs) the funds must
be held within the company.
The traffic commissioner may allow documents in a different name, but in the case of an
individual applicant/operator this must be supported by a statutory declaration signed by the
natural person.
For companies, group and cross guarantees will be referred to the traffic commissioner to
consider the merits and will require evidence of the financial standing of the guarantor.
The types of evidence listed below are not exhaustive.
Bank statements
You should provide original bank or building society statements covering the last 28 days,
the last date of which must not be more than 2 months from the date of receipt of the
application. If original bank statements are not available, for instance if you have an online
only account, then you may provide printouts that have been signed and stamped by the
bank as verification that they show a true reflection of your account. Any such printouts
must contain the account holder’s name and account number, the name of the bank, and all
transactions taking place within the 28 day period.
Building society accounts will only be acceptable if funds can be drawn down within one month.
Unusually large deposits/withdrawals which have influenced the average balance might lead to
further enquiries and a request for an explanation from the applicant/operator. The traffic
commissioner might ultimately decide to discount these deposits/withdrawals from the average
balance. If there is any doubt as to the source of funds this will be referred to the traffic
commissioner.
Credit card accounts (in the same name as the application or licence holder) must be supported
by original documents, as with bank statements, to show that over the same 28 day period the
funds available meet the criteria. Where a credit card account is the sole source of evidence to
prove the availability of finance traffic commissioners are entitled to ask why there is no other
evidence of banking facilities available.
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GV81
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