Host Expense Documentation And Approval Template
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1U
N
R
NIVERSITY OF
EVADA,
ENO
H
E
D
A
OST
XPENSE
OCUMENTATION AND
PPROVAL
(MUST be attached to the payment request with original receipts)
Date and Time of Event:
Name and Description of Event:
Location of Event (City & State):
YES
NO
YES
NO
Is the Event for the Purchase of a Table?
Dean/VP in Attendance?
If yes, complete “Table Request Form” located at and attach approved request to this form.
Maximum Cost:____________________
Authorized Host Account Number:__________________________________
REQUIRED -- Purpose of Event (Check One)
02 Student recruitment
10 Faculty development
03 Employee recruitment
12 Internal staff & employee meetings
04 Student government
13 Athletic activities
05 Community relations
16 Accreditation Program Review
06 Employee relations
17 Resident orientation
07 Employee development
18 Resident recruitment
09 Student relations & development
19 Resident graduation
REQUIRED -- Names of Individuals Hosted/Attended (Check Box if UNR Employee)
Name and Business Relationship
Name and Business Relationship
1.
11.
2.
12.
3.
13.
4.
14.
5.
15.
6.
16.
7.
17.
8.
18.
9.
19.
10.
20.
If more than 20 participants are being hosted, provide an explanation in lieu of names including event description and the types of
attendees (faculty, staff, community members, students, parents, donors, etc.).
If all attendees are UNR employees, provide justification of event and attach meeting agenda, if applicable.
(see NSHE Procedures Manual, Chapter 5, Section 1)
Department:______________________________ Contact:_________________________ Phone:_____________________
Payment Method:
Employee Reimbursement
Purchasing Card (last 4 digits):__________
Vendor Payment
Meal Allowance Exceeds Normal Limits (provide explanation):_______________________________________________
______________________________________________________________________________________________________
Approved by:____________________________________________________
Date:________________________________
(Print Name of Dean/Vice President or Higher Authority)
Authorized Signature:___________________________________________________________
Last Updated 11-08-13
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