Internal Vehicle/equipment Incident Report printable pdf download

VEHICLE/EQUIPMENT INCIDENT REPORTING POLICY

APPLICABILITY

This policy applies to all employees who work for the City of Providence who utilize City-owned, leased

or personal cars, trucks, and other motorized equipment, including trailers and towed equipment while

performing the duties of their employment. Due to the unique nature of its operations, employees of

the Providence Water Supply Board (PWSB) will continue to follow procedures outlined within their

agency. This policy does not supplant or replace policies already in effect with the Providence Police and

Providence Fire Departments.

PURPOSE:

The purpose of this policy is to provide a concise record of incidents involving vehicles and related

equipment and to prevent additional accidents through effective use of follow up procedures. Failure to

comply with this policy will result in disciplinary action up to and including termination of employment.

A. REPORTING AN INCIDENT

Any incident, involving a City vehicle or personal vehicle being used for City business, regardless of the

extent of the damage, is to be reported to a police officer with jurisdiction in the area.

Drivers involved in an incident will use the Internal Vehicle/Equipment Incident Report to document the

event. Blank incident report forms will be kept in the glove compartment of each vehicle. Additional

copies are available for download online at

B. PROCEDURE TO FOLLOW IN THE EVENT OF AN INCIDENT:

The following procedure will be followed when there is an incident involving a City of Providence

vehicle, including trailers or other mobile equipment, or a personal vehicle being used for City business.

1. Stop vehicle, turn off engine, and use flashers or warning lights. If you are blocking a lane of travel,

move vehicle to side of road.

2. Call 911- even if there are no injuries. When the police arrive, cooperate and tell them what

occurred.

Assist any injured person, but DO NOT move them unless absolutely necessary to prevent further

injury. Otherwise, move to a safe place.

4. As soon as possible, the driver or a co-worker must immediately contact his/her supervisor to report

the incident and the status of all employees.

5. Supervisors, or their designee, will report to the scene of all incidents. Upon arrival, the supervisor

shall:

 view the scene of the incident

 interview the employee and

 take digital photos of the scene and personnel. Copies of the photographs will be attached to the

Vehicle/Equipment Internal Incident Report and become part of the record of the incident.

Internal Vehicle/equipment Incident Report