Form 125612 - Event Application For Use Of A Department-Owned Or Managed Building, Grounds Or Parking Area Page 2
Download a blank fillable Form 125612 - Event Application For Use Of A Department-Owned Or Managed Building, Grounds Or Parking Area in PDF format just by clicking the "DOWNLOAD PDF" button.
Open the file in any PDF-viewing software. Adobe Reader or any alternative for Windows or MacOS are required to access and complete fillable content.
Complete Form 125612 - Event Application For Use Of A Department-Owned Or Managed Building, Grounds Or Parking Area with your personal data - all interactive fields are highlighted in places where you should type, access drop-down lists or select multiple-choice options.
Some fillable PDF-files have the option of saving the completed form that contains your own data for later use or sending it out straight away.
ADVERTISEMENT
1
2
3
4CONDITIONS
This agreement is governed by the rules and policies of the Department of Administrative Services (DAS); OAR 125-080-
0000 to 125-080-0010 and policies 107-011-310. Use of a Department-owned or managed building, grounds or parking
area requires the approval of DAS at least seven days prior to the start of an event. Events are scheduled on a first come-
first served basis. Event must not interfere with the business of State government or hinder public access to the Capitol
Mall buildings and grounds. User must complete and sign this Event Application to request use of buildings, grounds and
parking areas. User is expected to reimburse costs before start of the event, whenever possible.
1. Scheduling Activities
a. Requests are scheduled on a first come-first served basis.
b. User must complete and sign this Event Application to request use of Department-owned or managed buildings,
grounds or parking areas. The Department will issue an Event Permit indicating approval.
c. Application must be approved at least seven days prior to the start of an event.
d. User must have approvals from any other state agencies impacted by this event.
e. Payment of base fees are expected before the start of your event as indicated in item 10 below. Users will incur
additional charges above and beyond the base fee to reimburse the cost of such things as electricity,
reprogramming lights, gates and doors, equipment set-up and custodial services. These additional charges will be
billed to the user following the event.
2. Authorized Representative and Point of Contact
a. User must designate a representative who is authorized to obligate the organization and who will be responsible
for all coordination of event activities.
b. User must designate a “point of contact” who will oversee the event, keep the permit with them during the activity
and be available in any emergency.
3. Denial of Activity
Department may deny any application if the requested activity does not comply with any applicable laws, regulations,
or policies.
4. Appeals
User may appeal a denial of a request in writing to the Enterprise Asset Management Division, Administrator within
five (5) business days of the denial.
5. Costs
a. User is responsible for paying for any services provided by Enterprise Asset Management (such as for equipment
set-up or custodial services).
b. Requests for services should be submitted at least seven business days prior to the event so that we might
effectively manage our services and schedule staff.
c. Charges are based on event activity type(s) and any services or amenities that we provide to you. Base fees:
Event application deposit: $75 deposit with event application. This deposit will apply toward service charges.
Parking lot usage: Base fees vary depending on which parking lot and length of use.
6. Parking
User is responsible for parking costs.
a. Users and guests must observe all parking restrictions and regulations in the Capitol Mall area.
b. User must obtain advance approval from Department for any overnight parking, or for parking of large vehicles or
trailers.
c. Base parking fees for use of state-owned parking lots:
$25.00 per event or $50 per month for consecutive weekend use for Red, Green or Orange lots.
$50.00 per event or $100.000 per month for consecutive weekend use of the Yellow lot and the Capitol Mall
Underground Parking Structure.
d. Payment of base fees is expected before the start of the event and supplemental costs for electricity,
reprogramming of the lights, gates and doors will be invoiced following the event.
e. Payment may be in the form of cash, check or credit card payable to DAS Parking Services.
7. Areas on the Capitol Mall outside our jurisdiction:
State Capitol building or steps - Direct inquiries to Capitol Events Desk: 503-986-1384 or capitol.events@state.or.us.
State Capitol State Park - Direct inquires to Oregon State Park Reservation Desk at 503-947-3247
Supreme Court building - Direct inquiries to the State Court Administrator at 503-986-5550
8. Set up
a. User must provide set-up and take-down of tables, chairs and/or event equipment. Do not place chairs, tables,
125612 Event Application 11-2017
Page 2 of 4
ADVERTISEMENT
0 votes
Related Articles
Related forms
Event Permit For Use Of A Department-owned Or Managed Building, Grounds Or Parking Area - Oregon Department Of Administrative Services
Legal
Form Hsmv 83110 - Application For Registration Of A Motor Vehicle For Agricultural (restricted), Horticultural (restricted) Or "goat" License Plate
Legal
Form Hsmv 83045 - Application For Registration Of A Street Rod, Custom Vehicle, Horseless Carriage Or Antique (permanent)
Legal
Form Lld-10 - Application For Reinstatement Of A Revoked Or Adminstratively Dissolved Limited Liablity Company January 2009
Financial
Related Categories
Parent category: Legal