Form Nys-209 - Electronic Media Reporting Of Employees Hired Or Rehired (Page 2 of 4) in pdf

Form Nys-209 - Electronic Media Reporting Of Employees Hired Or Rehired Page 2

Page 2 of 4 NYS-209 (6/11)

3. Technical specifications

Connect last name suffixes to the last name with a

Deviations from these prescribed standards are not

hyphen (example: Doe-Jr). Numbers are not permitted

acceptable. Transmitters of multiple employers must use

consolidated files rather than a separate file for each

in the name. Use a comma with no spaces to delimit

employer or client of the transmitter.

last name from first name, and a space to delimit middle

initial from first name.

All data must have a fixed length of 128 bytes. Print files

and record delimiters are not acceptable. Data must be

4. Technical requirements for

recorded in uppercase letters only.

CD-ROMs

A properly composed file contains the following records

in sequence:

The department can accept most CD-ROMs formatted in

conventional operating systems. The external labels on

Record 1A Transmitter record

each CD-ROM must specify:

Record 1E Employer record

• transmitter identification number and name

Record 1H New employee record

• last day of period being reported

• operating system used to create the file

Record 1T Total record

Each CD-ROM must contain the 11-character entry

Record 1F Final record

NEWHIRE.RPT as the file name. Only one such file per

Repeat Records 1E, 1H, and 1T for each employer in the

CD-ROM is acceptable.

file.

5. Report format

All fields must be left-justified and filled with blanks.

File format for CD-ROM submissions are detailed on

page 3.

(continued)

Form Nys-209 - Electronic Media Reporting Of Employees Hired Or Rehired Page 2