Purchasing Card Requisition Form (Page 2 of 2) in pdf

Purchasing Card Requisition Form Page 2

PURPOSE

This form is recommended by the purchasing card committee. It may be used by

employees to requisition items to be ordered using the Purchasing Card for the

department.

INSTRUCTIONS

1. Enter the vendor information and the current date in the spaces provided.

2. Enter the item number, description, quantity, unit price, and extended total for each

item ordered in the spaces provided.

Note: If your single transaction limit (stl) does not allow for purchases over

$1000, you are NOT to split the transaction in order to circumvent

your set single tranaction limit. If you have a stl over $1000 (rare),

please attach the following to your pcard receipt for purchases over

$1000.

A sole source justification statement explaining why there is only one

vendor from which this item can be purchased,

Two documented phone quotes or written quotes should be obtained

for purchases between $5,000 to $25,000.

Two written quotes should be obtained for purchases of $25,000 and

over..

3. Add the extended totals and enter the subtotal of the items ordered in the space

provided.

4. Enter the shipping and handling charges in the space provided.

5. Add the subtotal and shipping & handling charges. Enter the total in the space

provided.

6. Enter any additional comments pertinent to the order.

7. Sign the form in the space provided.

8. Submit the form to the appropriate coordinator or department manager.

If you have questions pertaining to the use of this form, see your Dean, Director,

Department Chair or designee.

Purchasing Card Requisition Form Page 2