Fillable Australian Ideal College Application Form (Page 2 of 2) in pdf

TERMS AND CONDITIONS OF ENROLMENT*

ORIENTATION-It is essential you attend orientation. All students are expected to start on the course commencement date shown on their Confirmation of Enrolment (CoE). If you do not commence your course or make

arrangements for an alternative start date within five (5) working days of your CoE start date, the College will cancel your CoE for non-commencement of studies and you must postpone your course to the next available intake

and pay $100 for reissuing each new CoE.

TRANSFER TO ANOTHER PROVIDER – A release letter will not be provided for transfer or withdrawal before six months in the principal course (being the highest qualification level in a packaged courses), except after

consideration of limited circumstances. Students must pay all outstanding fees and accepted invoices prior to issuing a letter of release.

PACKAGE COURSE – A Course offered as a package is considered as one course and the commencement date is counted from the first course. Once you are enrolled in a package course, you may not apply for a refund of the

second and subsequent courses after the commencement date of the first course.

FULL TIME STUDY (ATTENDANCE REQUIREMENT) - Australian law requires international students to study at a full time study load. A full-time study load is normally a minimum of 20 hours per week for the

registered study period. Please be aware that if your attendance drops below 80% over any 10-weeks period, the College is required to review your involvement, counsel you, implement an intervention strategy and, if poor

attendance persists and it is unlikely that you can bring your overall attendance to the 80% when you finish the course, the College has to report you to the Department of Immigration and Border Protection (DIBP). The report to

DIBP may lead to the cancellation of your student visa.

TEACHING HOURS - 20 hours per week face to face teaching for English Courses; 15 hours per week face to face teaching plus 5 hours distance/online learning for VET courses.

SATISFACTORY ACADEMIC PROGRESS - If you do not have satisfactory academic progress, you will be reported to DIBP which may lead to cancellation of your student visa. Unsatisfactory academic progress is defined

as failing more than 50% of units in any two consecutive study periods (20 weeks). A failure in more than 50% of units in one study period (10 weeks) will trigger a review of academic progress by the College and the

implementation of an intervention strategy.

SPECIAL LEAVE REQUEST - Regular holidays are scheduled for vocational students throughout the year. Requests for leave outside the set holidays will be approved under compassionate and compelling circumstances only.

Leave requests must be received in writing with supporting documents. Fees continue to be payable while on leave. Students will need to extend their course at additional expense to cover all classes and assessments missed.

EXPULSION – AIC reserves the right to suspend or expel students for serious breaches of discipline. No refund will be made in such cases.

DISCONTINUATION OF ENROLMENT - If you wish to discontinue your course, you will need to contact Student Services immediately and formally request your enrolment to be cancelled by completing the Course

Variation Request Form which is available at the reception or on our website. An administration fee $500 will be charged for any discontinuation of enrolment or termination of studies. Application for termination of studies must

be made in writing two (2) weeks before the commencement of the next term. Application will only be processed if student has paid the Administration fee $500 and the current semester fee. If application is received after the

deadline, student is obliged to pay the next semester fee. No refund will be given to all fees paid. If a student has not maintained satisfactory attendance and / or course progress up to the time of transfer or cancellation, the process

of reporting the student to the DIBP will continue, even though the student is no longer officially enrolled with AIC (as per Standard 7 of the National Code).

DEFERMENT, SUSPENSION AND CANCELLATION – The College will only grant a deferment of commencement of studies for compassionate and compelling circumstances. Where you have deferred commencement in a

Course and you then cancel the Course, the original Course Start Date before requesting for deferment will be used as the Course Start Date to determine whether a refund is to be made. A CoE revision fee $100 will be charged

for each course. The College may suspend or terminate your enrolment due to unpaid fees, general or academic misconduct, or unsatisfactory attendance and academic progress in accordance with the policies. These policies also

include information about the students’ right to access the College's appeals and grievance procedures which can be found on the Student Handbook.

CHANGE OF CONTACT DETAILS – You must advise the College of your residential address, telephone number and email address and of any subsequent changes to your residential address within 7 days. It is your

responsibility and in your own best interests to ensure that you always update your contact details at the College or via the College’s online RTOmanager system to ensure you can receive important information about your course,

fees and possible breaches of your student visa.

PRIVACY – Pursuant to the National Code 2007, your personal information may be made available by AIC to the Australian Government and designated authorities and, if relevant, the Tuition Protection Service (TPS). This

information includes personal and contact details, course enrolment details and changes, and the circumstance of any suspected breach by the student of a student visa condition.

TUITION FEES - Tuition fees refer to the total course fees and do not include application fees, RPL fees, Material fees, Textbook fees, Stationary Fees and Cost of living.

FEES AND WITHDRAWALS - Once accepted the offer, you are responsible for the full course fees. It is your responsibility to pay the fees on time. You may withdraw of your own volition but all fees are due and payable. If

you withdraw or are dismissed or are otherwise excluded from the course, all fees are due and payable.

CHANGE OF TIMETABLE FEE - Once you have been enrolled in the timetable selected by you but wish to change it afterwards, you will be required to pay $100 administration fee.

OVERDUE AND LATE FEES - Students must pay each and every instalment on or before the due date. The College does not have to provide “reminder” notices. Failure to pay by the due date will attract a late payment penalty

$200 and the student will not be permitted to attend classes or appear for assessments, nor shall the College grant any administrative requests. The College reserves the right to cancel your enrolment, notify DIBP and take legal

action where fees remain overdue. All recovery costs will be charged to you in addition to the outstanding fees. Where a fee is more than 14 days overdue, your enrolment will be cancelled. To rejoin, a re-enrolment fee $200 will

apply and all outstanding payments and penalties must be paid.

OTHER FEES -

$200-Non-refundable Enrolment fee

$30 for reissuing letter of confirmation of studies

$625 for repeating a unit of competency for Certificate III and Certificate IV courses

$30 for issuing each attendance letter or transcript before course completion

$830 for repeating a unit of competency for Diploma and higher courses

$30 for reissuing each attendance letter or transcript

$700 for repeating a unit of competency for Interpreting and Translating courses

$100 for reissuing each Certificate of Qualification

$50 for late assessment task submitted after the due date

$150 for re-assessing per unit of competency within two (2) months after the course finish date

$300 for re-assessment per unit of competency two (2) months after course finish date

$100 for reissuing an eCoE

$150 for late re-assessment submitted after the due date

$500 admininstration fee for discontinuation of enrolment or cancellation of studies

$20 for reissuing a lost student card

$0.2 per page for black & white print/copy; $1.0 per page for colour print/copy

$100 Application fee for Recognition of Prior Learning (RPL)

$250 per subject for Recognition of Prior Learning (RPL)

CANCELLATON AND REFUND POLICY

All tuition fees and charges must be paid in full prior to course commencement if your course duration is less than 24 weeks unless a “payment plan” is arranged with AIC. 50% of the tuition fees and all charges must be paid

prior to course commencement if your course duration is more than 24 weeks. Student tuition fees are safeguarded by the Tuition Protection Service (TPS).

Aapplicant must complete the refund application form and submit it with any supporting documents to AIC. Refunds will be processed within 28 days of receipt of a refund application form and supporting documents and will

include a Refund Calculation Form explaining how the refund is calculated.

2.1 Grounds for Refund of Tuition Fee:

Withdrawal for visa refusal in writing and received by AIC before course commencement

100% refund of tuition fees

Withdrawal for visa refusal in writing and received by AIC after course commencement

100% refund of the unused tuition fees

Withdrawal notified in writing and received by AIC 28 days or more prior to course commencement

50% refund of the tuition fees

Withdrawal notified in writing and received by AIC less than 28 days prior to course commencement and before the commencement date

30% refund of the tuition fees

Withdrawal notified in writing and received by AIC on the course commencement date or after the course commences

No refund of tuition fees

If a student’s enrolment is terminated for failure to comply with AIC’s policies and procedures and DIBP’s visa requirements

No refund of tuition fees

All refunds will attract $200 administration fee

In the unlikely event that AIC is unable to deliver the course, AIC will either offer the student an alternative place which is acceptable to the student, or if you are not satisfied with the replacement, you will receive a refund of

the unexpended tuition fees which you have paid to AIC. To be more specific, it means that the refund is only eligible for the unused pre-paid tuition fee. You cannot get refund for any fee you have used or you have not paid.

The refund will be paid to you within 14 days of the day on which the course ceased being provided. The Tuition Protection Service (TPS) Director will facilitate access for you to the course placement. The TPS normally uses

an online placement service to give you all the information you need so you understand your options and can choose an alternative course that best suits you.

Fees not listed on 2.1 will not be refunded. Prior to a student enrolling, fees may be altered without notice. Once a student has completed enrolment, fees will not be subject to change for the normal duration of the course. If a

course length is extended by the student then any fee increases will be required to be paid for the extended component of the course.

This agreement and the availability of complaints and appeals processes, do not remove the right of the student to take action under Australia’s consumer protection laws.

*For applicants under 18 years old at the time of application, a parent or guardian’s signature is required.

Fee Structure Guidelines (in Australian Dollars Only)*

Payment Methods

Enrolment Fee (Non-refundable):

$200

All payments must be made in AUSTRALIAN DOLLARS.

Course Name

CRICOS

Duration

Tuition

Material Fee

1 – 4 weeks:

1. Bank cheques or Bank Drafts shall be made payable to:

General English

039362D

1-72 weeks

$40

5 – 12 weeks: $70

$330 per week

Australian Ideal College Pty Ltd

13 – 28 weeks: $140

English for Academic Purposes

066513G

12-24 weeks

29 weeks more:$220

Certificate III in Accounts Administration

086438C

26 weeks

$4000

2. Telegraphic Transfer or Direct Deposit to:

Certificate IV in Accounting

088885G

52 weeks

$8000

Account Name:

Australian Ideal College Pty Ltd

Diploma of Accounting

088881A

52 weeks

$10000

BSB No.:

062-099

Advanced Diploma of Accounting

088882M

78 weeks

$15000

Certificate III in Business Administration

086865F

26 weeks

$4000

Account No.:

1063-7411

Certificate IV in Business Administration

087043C

26 weeks

$4000

$250

Swift Code:

CTBAAU2S

Diploma of Leadership and Management

088883K

52 weeks

$10000

$500

Bank Name:

Commonwealth Bank of Australia

Advanced Diploma of Leadership and

0888884J

78 weeks

$15000

$500

Management

Bank Address:

Pitt Street & Martin Place

Diploma of Interpreting

085731F

26 weeks

$7000

$600

Sydney NSW 2000

Australia

Advanced Diploma of Translating

085732E

26 weeks

$7000

$600

Overseas Student Health Cover (OSHC)* (for reference only)

Other charges (Optional)

3. Credit Card Payment*:

Length

Single

Couple

Family

Items

Fees



Only Visa and MasterCard are accepted; and,

1 month

$43

$114

$146

Accommodation Placement

$300



A 2% surcharge will apply on credit card payment.

3 months

$123

$342

$501

Homestay Fee (single room - 4 weeks):

$1180

6 months

$246

$684

$1002

Airport Pickup

$150 (one way)

9 months

$369

$1026

$1503

Guardian Placement Fee

$300

*Credit Card Payment Authorisation Form can be downloaded from our

12 months

$492

$1368

$2004

Guardian Fee (for under 18 only)

$50 per week

website: or can be given on request.

24 months

$996

$3168

$4620

Homestay & Guardian Inspection Fee

$300

*Subject to change at the time of payment.

Bank Charge if Payment is made

$30

outside Australia

*Australian Ideal College reserves the right to vary its fees without further notice.

Application for Enrolment-V16.3_10.05.2016

Page 2 of 2

Australian Ideal College Application Form Page 2

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