Trip Deposit Receipt (Page 2 of 2) in pdf

Policy Statement

Due to the nature of the Club as a non-profit, tax-exempt, ethically minded organization, personal

gains in excess of the Trip Coordinator subsidy will not be permitted on Club trips. All Lockheed Martin

Dive Club sanctioned trips will be required to conform to this policy. This policy will be printed on the

back of the Trip Deposit Receipt form.

If a participant wants to cancel involvement in a trip, it is his or her responsibility to fill the spot if

there is not a waiting list. He or she must contact the Trip Coordinator immediately. Deposits and or

payment in full will be refunded when the spot is filled or due to a death in the immediate family.

Every reasonable effort will be made to carry through the planned trip activities as approved by the

Board of Directors. If, due to unforeseen circumstances (e.g., storms, airline reservation cancellation,

etc.) beyond the Club’s control, trip activities may need to be re-planned, and additional costs may be

incurred and passed on to participants. The Club does not guarantee a refund. Participants are

encouraged to evaluate the benefits of commercial trip insurance.

Travel arrangements are not to be made by participants without approval by the Trip Coordinator.

The following rules will apply to all LMDC-sanctioned trips unless otherwise approved by the Activity

Committee:

The Trip Coordinator subsidy will be limited to half of the cost of one individual for that trip.

Additional discounts will be applied to the costs shared among all trip participants. Excess funds will be

returned to the Club treasury no later than 2 weeks after the return date. Shortfalls will be reimbursed

from the Club treasury funds upon approval by the Board of Directors.

The Trip Coordinator must submit a financial outline to the Activity Committee for approval before

the trip can be advertised to the membership.

The Trip Coordinator will check participating divers for Club membership against a current

membership roster available from the Membership Chairman.

A trip report with full financial disclosure and waivers will be submitted to the Treasurer no more

than two weeks after the return date. A format for this report will be supplied to the Trip Coordinator

prior to the trip.

Trip Deposit Receipt Page 2