Monthly Fuel Report/daily Inventory (Page 2 of 2) in pdf

SAMPLE MONTHLY FUEL REPORT / DAILY INVENTORY and INSTRUCTIONS

This is a sample inventory record that should help you understand how this data is recorded and the Monthly Reconciliation

(Leak Check) is determined. The letters are keyed to the marked items on the sample record.

A. For each month’s first Opening Inventory, use the

actual gallons of product recorded as Closing Stick

Inventory from the last day of the previous month.

After the first day, copy the previous day's Closing

Book Inventory into this column.

B. The Closing Stick Inventory must be taken at the

end of each day when you have stopped pumping

product from the tank. In order to measure the

amount of product in an underground tank you must

use a measuring stick which is marked off in

increments of 1/8". Place an inch or two of water

finding paste at the bottom of the stick and insert it

(do not drop it) into the fill pipe of the tank until it

touches the bottom. Withdraw the stick quickly and

read & record the height of the product on the stick

to the nearest 1/8". Use a tank chart to convert the

inches measured into gallons present. Convert

fractions of an inch to decimals (1/8= 0.125; 1/4=

0.25, etc.) to calculate gallons from the fractions of

whole inches.

C. Gallons Pumped should be read and recorded each

day (at the time the tank is stuck) from the meter

readings on the tank's pump dispenser.

D. Gallons Delivered should be recorded in this column

each day product is delivered to the tank.

E. Closing Book Inventory is equal to the Opening

Inventory minus the Gallons Pumped plus the

Gallons Delivered (A – C + D = E).

F. The Cumulative Over or <Short> is equal to the

Closing Stick Inventory minus the Closing Book

Inventory (B – E = F).

G. The Inches Water which you read off the stick while

measuring product in the tank must be recorded each

day, even if there is none.

H. Copy the Opening Inventory (A) number for the first day of the month in this box.

Enter the sum of the Gallons Pumped for the entire month in this box and on the line below.

Enter the sum of the Gallons Delivered for the entire month in this box.

K. This number is equal to the Opening Inventory (H) minus Gallons Pumped (I) plus Gallons Delivered (J) or (H – I + J = K).

L. Copy the final Closing Stick Inventory for the month here.

M. This number is equal to the Closing Stick Inventory (L) minus the Closing Book Inventory (K) or (L – K = M).

It should also be the same value as your last Cumulative Over or <Short>.

N. Determine Leak Check by multiplying the Sum of Gallons Pumped (I) by 1% (0.01) and entering the result (I x 0.01 = N).

If your Cumulative Over or <Short> (M) is a number larger than the Leak Check (N), this is considered EVIDENCE OF A

POSSIBLE LEAK regardless if the result is a negative or positive number. In the Example above: since <69> (-69) is not larger

than 168, this is OK. But, if it was <169> or -169, that number IS larger than 168, and must be reported as evidence of a possible leak.

UST-08

Dec 8, 2016

Monthly Fuel Report/daily Inventory Page 2

Related Articles

Related forms

Related Categories