Application Form For Misc. Services - Consulate Of India Page 2

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1 . GENERAL INSTRUCTIONS

a. Your passport is a valuable document. It should always be either in your custody or in the custody of a person duly authorized by you. It must not be altered or

mutilated in any way. If lost or destroyed, the fact and circumstanc es should be immediately reported to the nearest Indian Mission and to the local police.

b. It is an offense under the Passports Act 1967 to give false information in the Application. Passport facilities can be denied on grounds of suppression of factual

i nformation, submission of false particulars, willful damage of passport and for making unauthorized changes in the passports.

c. Kindly note that the Consulate has the right to ask for any necessary original documents at any stage and these documents are r equired to be presented for scrutiny

and satisfaction of the Consular officer before rendering any service.

2. JURISDICTION of the Consulate General of India, New York extends to the following states: Connecticut, Maine, Massachusetts, New Hampshire, New J ersey,

New York, Ohio, Pennsylvania, Puerto Rico, Rhode Island, Vermont and the Virgin Islands. If you are resident in a state outside this area, you are requested to apply

for your passport/consular services either to the Embassy of India, 2107 Massachuse tts Ave., Washington DC 20008, Tel. 202

939

7000 or the Consulate General of

India, 455 N, Cityfront Plaza Drive, Suite 850, NBC Tower, Chicago, Illinois – 60611, Tel. 312 - 595 - 0405, or the Consulate General of India, 540 Arguello

Boulevard, San Francisco, CA - 94118 Tel. 415 - 668 - 0662, or the Consulate General of India, Suite 600, 6th floor, 3 Post Oak Central, 1990 Post Oak Boulevard,

Houston, Texas - 77056, Tel. 713 - 626 - 2148, depending on the location of your residence.

3. TIMING: Applications for all passp orts/consular services are accepted between 9.15 a.m. and 12:15 p.m. Services are rendered the same day in case no prior

reference is required. No application is received after 12:15 PM Passports and other documents, irrespective of date or time of submiss ion, are delivered only between

4:30 p.m. and 5:15 p.m. on working days. This time schedule does not apply to services where prior approval is required from the authorities in India.

4. MAILING SERVICE : Outstation applicants may send their application for passport/consular service by certified/ registered/overnight mail. Fee should be paid by

Money Order / Certified check in the name of the Consulate General of India, New York. Cash is accepted only at the counter. For return of passport by mail, US$ 20

for Express Mail or US$ 10 for Priority Mail may be sent along with application. Please do not send pre - paid envelopes such as FedEx, UPS, AirBorne, etc., as they

are not accepted by us. Please note that it is possible to send one check or money order for the passport service as well as for mail service. Applications in

straightforward cases received by mail normally take two days to process. This is in addition to the time taken in mail (one to two weeks in case of certified mail).

This time schedule does not apply for services for which reference has to be made to competent authorities in India . Please refrain from making telephonic or

written enquiries in such cases about the status of your application, as it takes about 45 days to complete enquiries. The Co nsulate will get in touch with applicants in

cases where the applications are incomplete / incorrect, fee sent are not adequate or not paid in the acceptable manner or where there are other deficiencies.

The Consulate is not responsible for documents lost in mail.A passport should not be send out of any country by post.

If the applicant is not physically present while submitting the attestation papers at consulate,

the same should be notarized.

5. IMPORTANT NOTE ON PAYMENT OF FEE: Fee has to be paid in cash, (only at the counter) certified checks or money orders payable to the Consulate

General of India, New York. Please note that we do not accept any personal checks. Please insist on a receipt for any money paid at the counter and present the same

for collection of documents between 4:30 - 5:15 p.m.

6. MISCELLANEOUS PASSPORT AND CONSULAR SERVICES

a. Change of Address: Application in the form for Miscellaneous services along with a Fee of $8.00 and Original Passport is required.

b. Deletion of child's name : Application in the form for Miscellaneous services, a fee of $ 8.00 and Original Passport

c. BIRTH CERTIFICATE : To be applied for in the “Application form for Miscellaneous Services”. Passport in original is req uired. Fee of $20.

d. MARRIAGE CERTIFICATE : In case the spouse’s name is endorsed on the passport, to be applied for in the “Application form for Miscellaneous Services”, along

with applicant’s and spouse’s passport in original and a fee of US $ 20. In cas e the spouse’s name is not endorsed on the passport, to apply for endorsement of the

name of spouse first.

e. LIFE CERTIFICATE: To be applied for in the “Application form for Miscellaneous Services” Signature on the form has to be affixed at the counter. In addition,

one recent photograph and passport in original to be submitted. This service is provided gratis to pensioners.

f. POLICE CLEARANCE CERTIFICATE : Application in the form for miscellaneous services, Fee of $20.00, and Original Passport needs to be submitted.

g. ATTESTATION OF TRUE COPIES : Documents in original along with two sets of photocopies of the documents and original passport and a fee of $10/ - has to be

submitted.

h. DEATH CERTIFICATE : For transportation of human remains (body of the deceased) following are required: (1) passport of the deceased; (2) Certified copy of

the Death Certificate (by registrar of birth & death, or vital statistics); Embalmer’s Certificate (Funeral Home Certificate stating that the body has been embalmed in

accordance with the international shipping and that the body has been placed in a hermetically sealed container with zinc liner and wooden outer container) duly

notarized; (3) no communicable disease certificate from the Department of Health stating that the deceased do not have any communicable diseases/contagious

diseases; (4) Burial/Transit permit ; and (5) a Fee of $60 for US nationals $1 for Indian nationals. For transportation of human remains (ashes)

following are

(3)Cremation certificate; and

required in: (1) Passport of the deceased; (2) Certified copy of the Death Certificate (by registrar of birth & death, or vital statistics);

copy.

submitted in original along with a set of photo

(4) a Fee of $40 for US national ; $1 for Indian national . All document must be

i. SPONSORSHIP DECLARATION FORM: The form in prescribed proforma has to be submitted in duplicate. Signature on the form is to be made at the counter. In

addition, passport in original of the applicant and a fee of $ 10/- is required.

j. ADOPTION DOCUMENTS: The documents should be certified by the Department of State of the concerned State Government and submitted in duplicate. No

passport is required. Fee is $ 10/- for each document.

k. ATTESTATION OF AN AFFIDAVIT FOR ISSUE OF CHILD’S PASSPORT: This is required when one of the parents of the child is staying abroad and passport is

to be issued to the child in India afresh or after deletion of the child’s name in the passport of the parent resident in India. The affidavit in the prescribed proforma has

to be submitted in duplicate along with the passport of the parent staying abroad. Fee is US $10/-.

l. ATTESTATION OF DOCUMENTS OR POWER OF ATTORNEY (not related to property matters) : To be submitted in duplicate duly notarized or the person can

come and sign at the counter in which case notarization is not necessary. Original passport is required. Fee is $ 10/.

m. ATTESTATION OF DOCUMENTS OR POWER OF ATTORNEY (related to property matters) : To be submitted in duplicate duly notarized or the person can come

and sign at the counter in which case notarization is not necessary. Passport in original is required. Fee is $ 20/-.

n. ATTESTATION OF DOCUMENTS OR POWER OF ATTORNEY (related to commercial matters) : To be submitted in duplicate after certification by the

Authentication Division of the Department of the State of the concerned State. Original Passport is not required. Fee is $ 50/-.

7. EMERGENCY SERVICES An additional fee of $35 is charged for emergency service. The service is available only in cases of genuine emergency such as death

or serious illness in the family and cases not requiring prior approval from India. Applications for emergency services can be submitted from 9:15 a.m. to 5:00 p.m.

and on all working days between 11:00AM to 02:00PM on weekends and holidays.

8. NO REFUNDS Fees, once received, cannot be refunded, even if the application is withdrawn or service cannot be rendered.

9. GENERAL INQUIRIES OR SUPPLY OF FORMS Please write to the Information Desk, Passport and Visa Wing, Consulate General of India, 3 East 64th

Street, New York, N.Y. 10065. You can call us at: 212 -774-0600, 212-774-0610, 212-774-0662 or send fax at 212-570-9581 or e-mail at .

10. APPEAL The Consulate earnestly appeals to the members of the Indian community not to pay more than the prescribed amount of Consular fee to anyone or

encourage any middlemen or agents as it spoils the reputation of the community. In any event, public should not make any payment for which receipt is not given by

the Consulate. The community should take every precaution against accepting forged/counterfeit travel document from unscrupulous elements.

11. HOLYDAYS: Following holydays will be observed in the Consulate General of India,New York during the year 2008.

Republic Day(January 26),Maha Shivratri(March 06),Milad-Un-Nabi(March 21),Ram Navami(April 14),Mahavir Jayandi(April 18),Budha Purnima(May 20),Ameri

can Independence Day(July 4),Independence Day(August 15),Labour Day(September 1),Mahatma Ghandhi Birthday(October 2),Idul Fitr(October 2),Dussehra(Otob

er 9),Diwali(October 28),Guru Nanaks Birthday(November 13),Thanks Giving Day(November 23), Idul Zuha(December 9),Christmas(December 25).

NOTE:The above instruction are subject to change from time to time.