Wedding Reception Agreement printable pdf download

wedding reception agreement

General Information

Decorating

Deposit and Payment

The Jasper Winery facility is available for rent from

Decorating must be performed during the rental

To confirm the date of your event, a deposit of half

6pm – 12 midnight and includes use of banquet room,

agreement times agreed upon. No decorations are

the rental fee is required along with this signed

Barrel Room, outdoor wrap-around patio and lawn

allowed that leave any kind of residue; this includes

contract. The deposit will go toward your final

area. The banquet room will accommodate up to

confetti, glitter, silly string, tacks, staples, all types of

bill. THE DEPOSIT/ANY PAYMENTS MADE ARE NOT

120-150 people for a seated dinner or 180 people for

tape or other items inside or outside Jasper Winery.

REFUNDABLE UPON CANCELLATION OF THE EVENT. If

a cocktail-style reception. Attendance size can be

Helium balloons are not allowed. Only votive candles

the date is changed, the party is subject to a $500

increased with the rental of our outdoor tent. The

and candles in hurricane-style enclosures are allowed;

fee unless the original date is booked by another

Jasper Winery rental fee for May-October is $2500 for

however, no candles are allowed in the Barrel Room or

party. The full payment of the rental fee is due before

groups under 100 people and $3000 for groups over

outdoor tent, if rented. No water gel beads for floral

the date of your event. A credit card number is

100 people; the fee for receptions in November-April

arrangements/vases. No gum, hard candies or candy

required on file for any additional charges that may

is $2300 for groups under 100 people and $2800 for

tables. No small candy is allowed to be scattered

occur. A fee of $5 per glass will be charged if wine

groups over 100 people. If you’d also like to have your

on tables as decorations. All decorations must be

glasses are broken or missing. Jasper Winery cannot

wedding ceremony at the winery, it may begin after

removed at the end of the event. Anything hung from

and will not be responsible for acts of God, inclement

6pm and there is an additional fee of $500 for the

the ceiling must be done by an insured decorator.

weather or the parties’ change of plans. A charge

ceremony.

of $300/hour will be assessed for every hour past

Food

contracted limit (this includes all guests/DJ/band/

caterers/etc.). For your protection, all guests should

Inclusions

Caterers must be approved by Jasper Winery.

be notified of these hours. Additional fees may be

• Tables and chairs for use in the banquet room,

Caterer is responsible for:

assessed for extra cleaning.

wrap-around patio and lawn

• Setting up/replenishing/clearing food.

• Barrel Room

• Clearing plates, silverware, glasses and trash.

Additional Information

• Screen, projector, microphone, DVD player, sound

• Cleaning kitchen, tables and other areas used

system, and wi-fi internet

by caterer.

• The wedding party/guests may not use the

• Wine glasses and pint glasses

• Removing all garbage to dumpster.

kitchen/production room/warehouse/back of

• 3 empty wine barrels for decoration

You are free to select a licensed bakery of your

building.

• Bartenders for wine/beer

choice for a wedding cake. Caterers must contact

• Jasper Winery is a smoke-free facility; smoking

• Set-up of chairs and tables before the event

Jasper Winery at least 2 weeks prior to the event. It is

allowed outside only.

• Clean-up after the event

strongly suggested they visit our facility prior to the

• During the months of May–October, our party tent

• Wedding coordinator to assist with planning and

event. The caterer may use the catering kitchen for

may be rented to accomodate up to 250 people.

day-of needs

prepping the food. No BBQ/grill may be used on the

• No sparklers, bottle rockets, sky lanterns, fire

premises. Caterers are responsible for removing their

crackers or any other fireworks are allowed.

garbage from the premises. Individually packaged

• Absolutely no weapons or firearms are allowed on

Set up

non-alcoholic beverages may be brought in and

Jasper Winery property.

Party may gain access to the winery for setup

served from the bar, but any other beverages must

• Children must be supervised at all times.

after 10am. A date and time for decorating must be

be provided by the caterer. Ice is $5 per bag.

• The tasting room will remain open during regular

predetermined. No tape, staples or other potentially

business hours (Monday-Saturday, 10am-6pm and

damaging adhesives may be used on walls. Floor plan

Sunday 1pm-5pm). No guests may arrive before

Music and Entertainment

must be provided at least one week prior to event

6pm unless other arrangements have been made.

and be approved by Jasper Winery. Table and chairs

All musicians and/or DJs must cease playing by

• A Jasper Winery representative will be present at

will be set up accordingly.

11:15pm. This will allow time for musicians and/or DJs

all functions.

106 – white chairs (inside only)

to dismantle their equipment and be off the premise

• Linens may be rented through Jasper Winery, or

12 – 60” round tables (seat 8 people)

by 12 midnight. Bubble machines, fog machines,

brought in by the party or through the caterer. If

5 – patio tables with chairs (seat 4 people)

dance wax or any other compound or substance

the party or caterer brings in linens, the party is

120 – white molded chairs

spread on the floor is not allowed. Musicians/DJs may

responsible for removing them at the end of the

12 – 40” white plastic tables (seat 4 people)

use our back parking lot to unload their vehicles.

event.

6 – 6’ long tables

• The wedding party may arrive up to 2 hours prior

1 – 5’ long tables

Wine and Beer

to the event.

1 – 4’ table

All wine and beer must be purchased through Jasper

• We encourage you to be respectful of your family’s

3 – walnut tables (7’ x 42”)

Winery and will be served by the winery staff. Alcohol

time and limit time for photography to no earlier

will not be served after 11pm. Wine is charged at our

than 4pm.

on-site price rate. Beer is $5.00 a bottle. Kegs of

• A service charge of 18% on beverages served will

Madhouse Brewing Co. beer are $300 per half-barrel

be added to the final bill.

keg, other brands of beer are $350 per half-barrel

keg. No outside alcohol may be brought onto the

premises; if any is found, it will be confiscated.

continued on next side

Pricing effective July 1, 2014

2400 George Flagg Parkway, Des Moines, IA 50321 • 515-282-9463 •

Wedding Reception Agreement

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