Travel Expense Report Template
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1TRAVEL EXPENSE REPORT
EMPLOYEE: __________________________________ DATE(S) TRAVELED:__________________
AMOUNT ADVANCED: $______________
ADVANCE ACCOUNT # 1-0000-000-_________
TRAVEL (LODGING, TRANSPORTATION, RENTAL, OTHER)
DATE
DESCRIPTION
BUDGET GL#
AMOUNT
MISC EXPENSE (GAS, TOLLS, OTHER)
DATE
DESCRIPTION
BUDGET GL#
AMOUNT
MEALS
DATE
DESCRIPTION
BUDGET GL#
AMOUNT
EMPLOYEE SIGNATURE:________________________
TOTAL EXPENSES:
$_______________
SUPERVISOR SIGNATURE:______________________ LESS AMOUNT ADVANCED: $(______________)
BUSINESS OFFICE:____________________________ TOTAL DUE EMPLOYEE:
$_______________
TOTAL DUE OVU:
$_______________
Purpose and Procedure:
Complete this form if you received a cash advance so that you can provide a reconciliation of how the funds
were spent. Attach all receipts to this report.
If you did not spend all the advanced funds, please submit this form along with the necessary funds to the
business office, Room 119. Business office staff should initial this form as proof of receipt of money.
If you spent all, or more, of the advanced funds, please submit this form to the Accounts Payable Manager
Room, 125. If funds are due to you, the form must be signed and submitted by Tuesday at 5 pm for a check
to be processed on the Thursday weekly check run.
Rev: 3/2013
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