National Dam Safety Awareness Day Planning Checklist printable pdf download

National Dam Safety Awareness Day Planning Checklist

Local Event Planning Checklist

The following is a checklist for local event planners to use in carrying out National Dam Safety

Awareness Day (NDSAD):

 Identify potential partners to assist with planning; reach out to them to assess interest

 Don’t forget to contact you your local

State Dam Safety Program

 Hold a kick-off meeting with willing partners

 Develop event scope document

 Determine what the program will include

 Identify host and speakers

 Brainstorm ideas for engaging participants and making your event interactive

 Identify location

 Alongside or near a dam is recommended, but not required

 Large enough space for projected attendance

 Make guest parking arrangements

 Determine if a power sources is necessary and if so, available

 Identify a back-up location in case an outdoor event is not possible

 Develop invitation list

 Include key stakeholders, local officials, relevant media, and the public

 Tell your local school district about the event

 Create and send e-mail save-the-date

 Create and distribute e-mail invitation

 Make follow-up calls as needed

 Create and send press release to local media outlets

 Make follow-up calls as needed

 Advertise on your organization’s website and in newsletters (or other publications)

 Promote event using social media (LinkedIn, Facebook, Twitter)

 Prepare/gather any displays/handouts/printed materials needed for your event

 Create name badges for key participants

 Assign someone to sign-in participants on a clipboard sign-in sheet

 Assign someone to take photos/video (be sure to have release forms on hand)

 Send thank you e-mails and ask for feedback following your event

National Dam Safety Awareness Day 2015

National Dam Safety Awareness Day Planning Checklist