Event Planning Template Page 3
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Date to be
Early event planning
responsible
Action
completed
Advertising
Press, radio TV, school newsletter
Education News
Media release – DECS Strategic Communications
Talent
Book and brief
Rehearsals
Signage
Organise plaque if necessary
Check plaque wording with DECS Strategic
Communications
Departmental signage booked with DECS Strategic
Communications
Other signage produced
Program/running sheet/speeches
Program finalised
Running sheet written
Program/running sheet sent to speakers
Speakers fully briefed
Speeches written
Let caterers know program - when to serve drinks/food
Value added for guests
Copy of publication, CD-ROM
Gifts
Programs
Catalogues
Special offers/discounts
Competitions
Prizes
Security
Security alerted
Occupational health, welfare and safety concerns
addressed
Provision of first aid
Audio/visual requirements
PA system
CD or tape player
Lapel or handheld microphone
Lighting
Extra electrical requirements
Lectern
Staffing
Extra required
Staff to meet and greet guests
Ambience
Floral arrangements, pedestal – can the theme of the
event be followed in flowers?
Background music
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Parent category: Life