Birthday Party Inspiration Planner Template Page 2
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1
2Birthday Party Checklist
organized
to-dos
party-planning checklist.
Stay
and on top of your
with Betty’s handy kids’
Before The ParTy
DAY OF THE PARTY
four to Six Weeks out
Morning
Pick a date and time
Finish any last-minute cooking or food prep
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D ecide on the number of guests and
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A rrange seating, setting out extra
make the guest list
chairs if necessary
Let your child help pick the party’s theme
S et supplies for games or crafts in a
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convenient spot
B ook entertainment and a venue,
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if necessary
I nflate balloons, tying some to your
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mailbox or front porch so guests can
Two to Three Weeks out
locate the party easily
Fill out and mail invitations
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Finish decorating
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Plan activities, favors, decorations, prizes
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Set out prizes and favors
E nlist your child’s help to select
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C onsider putting pets in an area
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activities and games
away from guests
Plan the menu
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S et food out on the table and put
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candles in the cake
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Enlist help with prep or clean-up
G et your child and yourself dressed
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one Week out
When Guests Arrive
Decide on the order of activities
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S tation your child near the door to
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T ake inventory of serving dishes,
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greet guests and accept presents
making sure you have the appropriate
dishes for the food you’re serving
I f parents are dropping children off,
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confirm pick-up time
P urchase materials for games and
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activities, if not already on hand
Hang up guests’ jackets and coats
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P urchase favor supplies, decorations,
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B egin activities—games, entertainment,
prizes, paper plates, napkins and other
photo ops, creative fun, etc.
non-perishables
Take photos
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Come up with a playlist for the party
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Serve refreshments
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C onfirm reservation for entertainment
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Give out favors
or party location
Say good-bye to guests with child
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Two to Three Days out
After Guests Leave
S hop for food—don’t forget
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Clean up
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candles for the cake!
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Look over presents with your child
Assemble treat bags
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Provide relaxed, wind-down activity
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C heck on RSVPs and call guests who
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haven’t responded
Day After Party
Prepare games and activities
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Discuss party with your child
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one Day Before
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M ake mental or written notes for
the next party
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C lean the party area thoroughly, removing
any breakable or hazardous objects
Help child write and send thank-you notes
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Finish as much of the cooking and
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food prep as possible
Clear area for games
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C lear space for presents and guests’
coats and jackets
M ake sure camera batteries are
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fully charged
G o over party manners with your child,
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including practicing saying thank you
with younger children
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