Payroll Redistribution Information printable pdf download

Office of Contracts and Grants (C&G)

Payroll Redistributions are subject to both Federal and State regulations regarding timeliness and supporting documentation.

Retroactive Payroll Adjustments affecting Contract or Grant projects (Sub-ledger 5) must be prepared on a timely basis, but no later

than 90 days (3 months) after the payroll charge.

Please reference Policy and Procedure Regulation 10.05.8.

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For retroactive payroll adjustments that are more than 90 days after the applicable timeframe, please complete this form for each

employee then scan and email it to redistributions@ncsu.edu, fax to (919-515-4693) or mail to (Campus Box 7214) the Office of

Contracts and Grants. Please remember to attach a copy of each payroll redistribution to this form. Generic explanations/reasons

are not acceptable. If you have any questions, please contact C&G Payroll Reallocations Helpdesk at 919-515-8013.

PAYROLL REDISTRIBUTION INFORMATION

List Payroll Id’s Impacted:

Provide Employee Name:

Provide PeopleSoft Employee Id:

List Redistribution Number(s):

List Ledger 5 account(s) Impacted

Preparer’s Name: _______________________________________ Dept ID:__________________ Phone Ext:_____________

*Will this redistribution be listed as a reconciling item on a Closeout? Yes

NOTE: Remember to make any required adjustments to the effort reports if justification is approved.

JUSTIFICATION

Explain the reason for the change and provide a detailed reason for the delay in processing this change (The justification will

automatically be denied if it appears that the purpose of the redistribution is to spend out the budget balance remaining at the end of

the project):

Dean’s Signature: _________________________________________ Date: _________________________

For C&G Use Only:

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Pending _____

Need more info – missing documentation or: _________________________________________________________

Approved _____ Date ___________

Denied _____

Date _____________

Reason:

Ledger 5 to Ledger 5 - bridge funding

Spend down project at close-out

Clear out overspent project

Too much time has passed

____________________________________________________________________________________________________

08/2014

Payroll Redistribution Information