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Instructions for Form 941-X

Department of the Treasury

Internal Revenue Service

(April 2015)

Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund

Section references are to the Internal Revenue Code unless

period of limitations, Forms 941 for a calendar year are

otherwise noted.

considered filed on April 15 of the succeeding year if filed before

that date.

Future Developments

The period of limitations to correct the qualified employer's

For the latest information about developments related to Form

tax exemption on wages/tips paid to qualified employees (for

941-X and its instructions, such as legislation enacted after they

quarters ending after March 31, 2010, and before January 1,

were published, go to

2011); the qualified employer's tax credit on wages/tips paid to

qualified employees March 19–31, 2010; and advance earned

What's New

income credit (EIC) payments expired on April 15, 2014, for

most employers. The lines formerly used for these corrections

Employee consents to support a claim for refund. Notice

were removed from Form 941-X. If the period of limitations for

2015-15 provides guidance to employers on the requirements

any of these corrections is still open, you will need to file the April

for employee consents used by an employer to support a claim

2013 revision of Form 941-X. The April 2013 revision of Form

for refund of overcollected social security tax and Medicare tax.

941-X is available on IRS.gov.

The notice and proposed revenue procedure clarifies the basic

requirements for a request for a consent and for the employee

Correcting Additional Medicare Tax withholding. Beginning

consent itself, and permits a consent to be requested, furnished,

with the first quarter of 2013, wages and tips subject to

and retained in an electronic format as an alternative to a paper

Additional Medicare Tax withholding are reported on Form 941,

format. The notice also requests comments and contains

line 5d. Any errors discovered on a previously filed Form 941 are

guidance concerning what constitutes “reasonable efforts” if a

corrected on Form 941-X, line 11. For more information about

consent is not secured to permit the employer to claim a refund

Additional Medicare Tax withholding, see the Instructions for

of the employer share of overcollected social security tax and

Form 941 and go to IRS.gov and enter “Additional Medicare

Medicare tax. For more information, see Notice 2015-15, 2015-9

Tax” in the search box. See the instructions for line 11, later, for

I.R.B. 687, available at

more information on the types of errors that can be corrected

and how the correction is reported on Form 941-X.

Retroactive increase in excludible transit benefits. The Tax

Increase Prevention Act of 2014 increased the monthly transit

Correcting the COBRA premium assistance credit. For tax

benefit exclusion from $130 per participating employee to $250

periods ending before January 1, 2014, employers who made

per participating employee for the period of January 1, 2014,

COBRA premium assistance payments for assistance eligible

through December 31, 2014. Employers were provided

individuals were allowed a credit on their Form 941 or 941-SS.

instructions on how to correct the social security and Medicare

Any errors discovered on a previously filed Form 941 or 941-SS

taxes on the excess transit benefits in Notice 2015-2, 2015-4

for this credit are corrected on Form 941-X, lines 19a and 19b.

I.R.B. 334, available at

Effective for tax periods beginning after December 31, 2013,

Form 941-X, is used to both report the total COBRA premium

Reminders

assistance credit an employer is entitled to claim and correct any

previously reported credit. For more information, see the

Claiming the COBRA premium assistance credit. The

instructions for lines 19a and 19b, later.

COBRA premium assistance credit was available to an employer

Social security tax rate for 2011 and 2012. In 2011 and

for premiums paid on behalf of employees who were

2012, the employee social security tax rate was 4.2% and the

involuntarily terminated from employment between September

employer social security tax rate was 6.2% (10.4% total). Be

1, 2008, and May 31, 2010. The COBRA premium assistance

sure to use the correct rate when reporting corrections on lines 8

credit is not available for individuals who were involuntarily

and 9.

terminated after May 31, 2010. Therefore, only in rare

circumstances, such as instances where COBRA eligibility was

Aggregate Form 941. Agents must complete Schedule R

delayed as a result of employer provided health insurance

(Form 941), Allocation Schedule for Aggregate Form 941 Filers,

coverage following termination, will the credit be available. If you

when correcting an aggregate Form 941. Schedule R (Form

are eligible to claim the credit, use Form 941-X, lines 19a and

941) is completed only for those clients who have corrections

19b. Form 941-X should be filed after filing your Form 941 or

reported on Form 941-X. Schedule R (Form 941) is filed as an

941-SS. Filing a Form 941-X before filing a Form 941 or 941-SS

attachment to Form 941-X. Aggregate Forms 941 are filed by

for the quarter may result in errors or delays in processing your

agents approved by the IRS under section 3504. To request

Form 941-X. For more information, visit IRS.gov and enter

approval to act as an agent for an employer, the agent files Form

“COBRA” in the search box.

2678, Employer/Payer Appointment of Agent, with the IRS.

If you are entitled to claim the COBRA premium

assistance credit, but are not otherwise required to file

TIP

Form 941 or 941-SS, file a Form 941 or 941-SS with -0-

entered on line 12 before filing your Form 941-X to claim the

credit.

Period of limitations to make certain corrections expired.

Generally, you may correct overreported taxes on a previously

filed Form 941 if you file Form 941-X within 3 years of the date

Form 941 was filed or 2 years from the date you paid the tax

reported on Form 941, whichever is later. For purposes of the

Mar 19, 2015

Cat. No. 20331U

Instructions For Form 941-X - Adjusted Employer'S Quarterly Federal Tax Return Or Claim For Refund - 2017

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