Project Planning Form printable pdf download

RESULTS-BASED PROJECT PLANNING – Definitions and Examples

(Examples are taken from an existing Imagine! grant application based on

a project plan for an Assistive Technology Lab)

Need: Description of the documented community need for the proposed project. Example: The

capacity of AT devices to expand the functional capabilities of people with disabilities is widely

accepted. The United States Assistive Technology Act of 2004 (Pub. L. No. 108-364) recognizes

an "assistive technology device" as "any item, piece of equipment, or product system, whether

acquired commercially, modified or customized, that is used to increase, maintain, or improve

functional capabilities of individuals with disabilities."…Imagine! staff members estimate that

approximately half of all people with developmental disabilities could benefit from some form of

AT device in their lifetimes…

Project Beneficiaries: Clearly defined target population for the proposed project. Be as specific

as possible about age, race/ethnic, socio-economic and geographic definitions for the target

population. Example: The AT Lab will benefit people in Boulder and Broomfield Counties with

developmental disabilities or a combination of developmental and physical

disabilities…Imagine! estimates that approximately 80 individuals will be served during the

Lab’s initial year of operation.

Project Goal: A broad statement of the project’s purpose. Project goals should be linked

directly to stated community needs. Some funders expect that a project should focus on only one

goal; three is probably the most that should be framed within one project. Example: The goal of

Imagine!'s AT Lab program is to help people with developmental disabilities or a combination of

developmental and physical disabilities to achieve their full potential through assistive

technology devices.

Project Outcomes / Objectives: Specific, measurable changes expected in participants’

behavior or condition or in the community. Some applications require objectives to be stated in

terms of an indicator of success and target population, a time frame, and either a statement of

proportion of the target population expected to show change or the amount of change expected

on the indicator. Three to five objectives (per goal) are reasonable. Example: Imagine! projects

that 70 individuals...will demonstrate scores improved by at least 50% on assessments of their

functional capabilities.

Project Activities: How the objectives will be accomplished; the services that will be provided.

What will be done and how. Activities answer the question, “Specifically, how will we achieve

this objective?” Several activities may be implemented in support of one objective. Note that

planned activities underpin the development of the project’s budget. Example: 1) Assessing the

needs and capabilities of individuals with developmental disabilities…; 2) Determining which

AT devices will best meet the needs of those clients who can benefit from the device; 3)

Conducting formal evaluations resulting in reports or prescriptions for particular AT devices…

How Success Will be Measured: Evaluation of the success of the project; how the changes in

the target population or in the community can be recognized. This could include an analysis of

records (e.g., to show trends in the frequency of behaviors), the administration of pre-and post-

Project Planning Form