Civic Association Constitution And By-Laws (Page 2 of 4) in pdf

ARTICLE VI. ELECTION OF OFFICERS OF THE ASSOCIATION

The Officers of the Association shall be chosen by a majority of the members voting in person or

by proxy at the Spring Meeting.

ARTICLE VII. OFFICERS

Section 1. The officers of the Association shall be a President, Vice-President, Secretary and

Treasurer. These officers constitute the Executive Committee.

Section 2. The President, Vice-President, Secretary and Treasurer shall serve a term of one (1)

year commencing May 1

Section 3. In case of a vacancy in any office, except for the President, the office shall be filled by

an appointment by the Executive Committee. In the event the President can not fulfill his/her

entire term of office, the Vice-President will assume his/her responsibilities for the remainder of

his/her term.

ARTICLE VIII. DUTIES OF THE OFFICERS

Section 1. The President shall be the chief executive officer and the official spokesperson of the

Association, and shall have general supervision of the affairs of the Association. The President, or

his/her designee, shall preside at all meetings of the Association and the Executive Committee.

They shall have the power to appoint committees to investigate any matters of common interest to

the members or the board of directors, and be ex-officio a member of all such committees. Shall

see that orders and resolutions of the Board of Directors are carried out. Shall sign all notes and

checks along with the Treasurer, and all other written instruments

Section 2. The Vice-President shall fill the office of President at any time that the President may

be absent or unable to fulfill the duties of his/her office, and shall perform such other duties as

may be directed by the Board of Directors.

Section 3. The Secretary shall keep an accurate written record and a synopsis of the minutes of all

meetings. The Secretary shall issue all notices of meetings and any other such notices. He/She

shall prepare and keep on record a file of all the Association’s members and their addresses. The

Secretary shall record and keep a record of all votes.

Section 4. The Treasurer shall keep full and accurate records of receipts and disbursements in

books belonging to the Association. A full report on the Association’s financial status will be

required at each meeting of the Board of Directors. The Treasurer shall deposit all monies to the

credit of the Association in a suitable banking institution and shall disburse funds as approved by

the Board of Directors. The Treasurer, together with the President or Vice-President, shall sign all

checks and vouchers. The Treasurer shall also receive and keep current records of all dues

collected.

ARTICLE IX. BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the Officers of the Association, plus 3 regular

members of the association, elected at the annual meeting for one-year terms.

Civic Association Constitution And By-Laws Page 2