Civic Association Constitution And By-Laws (Page 3 of 4) in pdf

Section 2. The property, affairs, business and concerns of the Association shall be vested in the

Board of Directors. Vacancies shall be filled temporarily until the next association meeting by a

majority vote of the Board of Directors present and voting.

ARTICLE X. MEETINGS

Section 1. Regular meetings of the Board of Directors shall be held monthly or as needed. Special

Board of Directors meetings can be called as needed, with the purpose stated in the call for the

special meeting. All business to be considered at a special Board meeting shall be stated in the

call. At least seven days notice of the time and place of all Board meetings shall be given. The

majority of the Board of Directors shall constitute a quorum at any meeting of the Board of

Directors.

Section 2. The regular meetings of the Association shall be for the purpose of receiving reports

from the officers and standing committees; for the receiving of reports from ad hoc committees;

for establishing programs and budgets in furtherance of the objectives of the Association; and for

any other business that may arise. The regular annual meetings of the Association will be held

three times per year (Spring, Fall, and Winter) with notice being given to the members at least

one week in advance of the meetings. A simple majority of voting members present or by proxy,

shall be considered sufficient to transact business at the regular meetings.

Section 3. The annual meeting for the election of officers shall be held in April of each year.

Section 4. Special meetings of the Association shall be called by the Board upon written request

of one-fourth or more of the voting members of the Association. No less than one week notice of

a special meeting shall be given, and only that business specified in the call may be transacted.

Twenty per cent of the voting members shall constitute a quorum at any special meeting of the

Association thus called. The Board shall have the power to call special meetings of the

Association whenever it seems necessary.

ARTICLE XI. COMMITTEES

Section 1. The Board of Directors shall appoint an Auditor or Auditors at the regular Winter

meeting. The Auditor(s) shall examine the books of the Association to be provided by the

Treasurer and shall submit a written statement for the regular Spring meeting of the Association.

Section 2. The Finance Committee shall be appointed by the Board of Directors after the regular

Spring meeting and shall consist of the Treasurer (as Chair) and two voting members of the

Association. It shall consider request for funds, plan a budget, and recommend to the Board of

Directors such expenditures as the committee deems expedient. It shall report at the next meeting

of the Board of Directors.

Section 3. The President shall have the power to appoint committees to investigate any matters of

common interest to members of the Association.

ARTICLE XII. PARLIAMENTARY AUTHORITY

The rules contained in Robert’s Rules of Order Revised shall govern this organization in all cases

to which they are applicable and in which they are not inconsistent with these by-laws.

ARTICLE XIII. AMENDMENTS

Civic Association Constitution And By-Laws Page 3