Fillable Project Request Form - Facilities (Page 2 of 3) in pdf

Instructions for Completing Each Section:

This form is to be used to request planning, design and coordination for Environmental Graphics (Wayfinding

and Identity Signage and Graphics, Donor Recognition Signage and Graphics, Specialty Signage and Graphics,

Exhibit Design) defined as non-capital (total project cost less than $1 million dollars).

This form must include the required signatures, available funding information, and Org # for the project. Work

cannot begin until this form is received and the project is routed through the Facilities work-flow system. This

process typically takes 5-10 days.

1. Type of Request

a. Check all lines that apply to the project request you are submitting.

b. You may only submit a project request for space that is currently assigned to your dept/unit, or that

has been approved for future assignment to your dept/unit by the Space Administration Committee.

2. Requestor Information

a. Requestor should be the Department Chair/Director, or your Unit’s Space Liaison.

3. Location of Requested Project

a. For requests that involve multiple campus/site locations, please check all that apply. For off-site

locations please list the name of the facility.

4. Schedule Requirements

a. Requests for projects to be completed during a winter break or summer term must be received by the

below deadlines to assure that project construction documents can be finalized in time to bid the

project for winter break or summer construction.

i. Winter Break Deadline – June 15

ii. Summer Deadline – January 15th

b. General Schedule Information

i. Project requests may be submitted at any time, but the scope of work will determine final

schedule for work. Requests are processed through the Facilities work flow process in the

order that they are received.

ii. Minimal scope projects may take 4 – 6 weeks to complete.

iii. Mid-range to larger scope projects may take 2 - 6 months to complete (or longer) depending

upon the current workloads, complexity of the work, timeliness of in –house reviews and

approvals, delivery of content for production of final art and fabricator ability to deliver in

the time requested.

iv. Some project requests may require the use of term contract architect/engineering firms to

complete construction drawings which will add time to the project schedule.

v. Every effort will be made to meet the requested deadline. However, production and

installation schedules are provided by the selected fabricator and are based on workloads,

outsourcing and availability of installation crews.

5. Funding Sources

a. Work will not proceed for this request if this section is not completed. Please keep in mind that

project costs include everything from planning for the work, in-house reviews and approvals,

development of working drawings, pricing and procurement of the signage and graphics, preparation

of production art, review of submittals from the fabricator, space preparation including sign

removals/patching/painting of wall surfaces and schedule coordination.

b. The cost of graphics work typically can range from a low end of $10 per square foot to $25 per

square foot.

Project Request Form - Facilities Page 2