Fillable Project Request Form - Facilities (Page 2 of 2) in pdf

Instructions for Completing Each Section:

This form is to be used to request planning, design and construction services for renovation or maintenance

projects defined as non-capital (total project cost less than $1 million dollars), for signage/graphics requests,

and for furniture reconfiguration/design requests. This form must include the required signatures, available

funding information, and Org # to use for the project or it will not be routed through Facilities work flow

process.

1. Type of Request

a. Check all boxes that apply to the project request you are submitting.

b. You may only submit a project request for space that is currently assigned to your dept/unit, or that

has been approved for future assignment to your dept/unit by the Space Administration Committee.

2. Requestor Information

a. Requestor should be the Department Chair/Director, or your Unit’s Space Liaison.

3. Location of Requested Project

a. For requests that involve multiple campus/site locations, please submit a separate form for each

campus/site.

4. Schedule Requirements

a. Requests for projects to be completed during a winter break or summer term must be received by the

below deadlines to assure that project construction documents can be finalized in time to bid the

project for winter break or summer construction.

i. Winter Break Deadline – June 15

ii. Summer Deadline – January 15th

b. General Schedule Information

i. Project requests may be submitted at any time, but the scope of work will determine final

schedule for work. Requests are processed through Facilities work flow process in the order

that they are received.

ii. Minimal scope projects may take 1-3 months to complete.

iii. Mid-range to larger scope projects may take 4-9 months to complete (or longer) depending

upon the complexity of the work.

iv. Some project requests may require the use of term contract architect/engineering firms to

complete construction drawings which will add time to project schedule.

5. Funding Sources

a. Work will not proceed for this request if this section is not completed. Please keep in mind that

project costs include everything from planning for the work with an architect or engineer to the

actual construction, inspection of work, furniture purchase/install, move expenses, etc.

b. The cost of renovation work typically ranges from a low end of $50 per gross square foot for

minimal scope work to upwards of $175 per gross square foot for more complicated work that may

require HVAC relocation/additions, electrical updates, lighting updates, etc.

6. Project Request Approval

a. Project request forms must contain the signature of the unit Dean/Director if the amount listed in

the Funding Source section Funds Available field exceeds $15,000.

b. Project request forms must also contain the signature of the Provost or Senior Vice President

(depending upon the unit in which your department reports) if the amount listed in the Funding

Source section Funds Available field exceeds $50,000.

Project Request Form - Facilities Page 2