The Thank You Letter printable pdf download

The Thank You Letter

It is absolutely essential to send a thank you letter after each interview. Most applicants

don’t take the time to write one, so a candidate who makes the special effort and writes a

short, well focused note makes a positive impression.

Thank You Letter Basics

•

The letter should be no more than three short paragraphs, perfectly written (a

poorly written letter can put you out of the running!) and sent out within 24 to 48

hours after the interview.

•

Try to collect business cards from those with whom you interview, or if in a panel

interview, a card from the coordinating recruiter to ensure proper spelling of

names and addresses.

•

If mailing a letter, it should be printed on high quality resume paper with

matching envelope. You may also choose to send a professional looking

handwritten note, or an email. Email notes are acceptable particularly if the

hiring decision is being made quickly.

How to Structure the Letter

The letter should include three paragraphs:

Thanking person for interview.

Key points of interest in position and one sentence of how interview confirmed for

you that this position is a good match for your skills and interests. You should also

mention something specific you spoke with that person about.

You are eager to hear from them soon.

Review the samples on the following page. Use for inspiration but do not copy word for word!

Career Center, 4/13

The Thank You Letter