Instructions for Use of Form
Who May Complete the Form
An authorized agent employed by a PA on-line dealer auction, PIADA or PAA.
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When May the Form Be Used
This form is to be used only when all the following conditions apply:
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1. The vehicle owner is a PA dealer, and is the owner on the PA vehicle record.
2. The vehicle is financed, and a lien is recorded on the PA vehicle record.
3. The current PA title is an ELT (Electronic Lien and Title).
4. The vehicle is to be offered for sale at a PA dealer auction.
Completion of Form
All sections of the form must be completed. No fields may be left blank.
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The form must be signed by a representative of the lienholder in the presence of the agent
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who issues the title.
The form cannot be partially completed by the lienholder, then mailed, faxed or e-mailed to
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the agent.
The signer for the lienholder must present documentation from the lienholder authorizing the
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signer (by name) to sign the form releasing liens on behalf of the lienholder.
The signer for the lienholder must present proof of identification to verify identity.
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If an employee of the on-line dealer auction, PIADA or PAA is designated as an agent of
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the lienholder, a Power of Attorney from the lienholder is required. A photocopy of the Power
of Attorney must be attached to this application.
Issuance of Title
Upon completion of the form, a title is to be printed on-line immediately and given directly to
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the representative of the dealer who is named on the title as the vehicle owner.
The representative of the dealer/owner must present documentation from the dealership,
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authorizing the representative (by name) to take possession of the title from the agent.
The representative of the dealer/owner must present proof of identification to verify identity.
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The agent processing the title using this form may not be the same person signing for the
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lienholder using a Power of Attorney.
Documentation
Agents must maintain copies of the following documentation, along with a copy of the
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completed Form MV-38A, in their on-site agent files:
1. Copy of the lienholder's authorization letter
2. Copy of the dealer/owner's authorization letter
3. Copy of ID presented by lienholder's representative
4. Copy of ID presented by dealership's representative
5. Copy of Power of Attorney, if applicable
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