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Intake date

COLORADO DEPARTMENT OF TRANSPORTATION

EEO INTAKE, COMPLAINANT INVESTIGATION CONSENT

& INFORMATION RELEASE

Filing a Discrimination Complaint at CDOT

Time Limits

CDOT’s policy is to investigate and resolve your complaint within sixty days after the Civil Rights Specialist receives your

signed complaint. The complaint must be timely in accordance with federal and state anti-discrimination agencies.

Time limits are:

•

Equal Employment Opportunity Commission—300 days

•

Colorado Civil Rights Commission—six (6) months. Please note that you must initiate your complaint through the

State Personnel Office.

If your complaint is close to the end of the time limit for CCRD or EEOC, the CDOT Civil Rights Specialist may advise you to

go directly to the agencies to preserve your rights under state and federal laws.

Filing Your Complaint with CDOT

Contact a CDOT Civil Rights Specialist to file a complaint of discrimination or to report activity that appears to be in violation of

CDOT’s equal employment and non-discrimination policy. You should file the complaint as soon as possible after the incident

or incidents have occurred. A complaint alleging discrimination will be investigated based upon the information that you

provide to the investigator. Be clear and specific when you report the potential violation(s). Jot down important information

before you contact the Civil Rights Specialist such as a description of the incident(s), witnesses, date and time of alleged

violation(s), statements made to you or about you, etc. You will be asked to complete the intake form included in this packet.

Within five (5) working days of receiving your signed complaint the Civil Rights Specialist will notify you in writing if your

complaint is accepted for investigation. Illustrative reasons for not accepting a complaint may include, but are not limited to,

the following:

1. Not an EO issue or the basis does not fall under non-discrimination policies.

2. Failure to provide reasonable corroborative and supportive information (information that will support your claim).

3. No identified harm or loss.

4. Referred to EEOC or CCRD due to time constraints.

EARLY RESOLUTION

With the consent and cooperation of involved parties, Mediation or Alternative Dispute Resolution (ADR) will be attempted for

most complaints. Mediation and ADR are not appropriate for allegations of sexual harassment or discrimination.

YOUR RIGHTS AND RESPONSIBILITIES

A. YOUR RESPONSIBILITIES:

1. You must cooperate with the investigator; failure to cooperate during the investigation may result in your complaint

being administratively closed by CDOT.

2. In order to protect the integrity of the investigation, you are asked not discuss your case with anyone other than

the assigned investigator or your personal representative until the investigation is completed.

B. YOUR RIGHTS

1. You have a right to work in a workplace free of illegal discrimination and harassment.

2. You have a right to file a complaint of discrimination if you believe you have been discriminated against based on

your race, color, national origin, gender, religion, age, or disability.

3. You have a right to be free from retaliation because you participated in a matter related to a claim of discrimination

or if you opposed an activity that you believed violated non-discrimination policies.

4. You have a right to confidentiality to the maximum extent possible for information you provide related to a claim of

discrimination.

5. You have a right to be advised of the status of your case upon your request.

6. You have the right to rebut the respondent’s information.

SIGNATURE

I hereby acknowledge that I have received a copy of the CDOT discrimination complaint process.I understand that intentional

false statements and/or allegations may be subject to corrective and/or disciplinary action.

Date

Complainant signature

A copy of this form will be given to the complainant with the requirement of their signature to indicate that they have received the

information. The original intake form with the complainant’s signature will be placed in the investigator’s file.

Page 1 of 4

CDOT Form #889

10/04

Cdot Form 889 - Eeo Intake, Complainant Investigation Consent & Information Release - Colorado Department Of Transportation

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