Public Records Request Form - City Of Tillamook Page 2
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2Public Records Request Form
Information
ORS 192.430 allows the public body a reasonable time to respond to a records
request. The amount of time that is reasonable will depend upon the volume of
the records requested, the staff available to respond to the records request, and
the difficulty in determining whether any of the records are exempt from
disclosure.
Oregon Revised Statutes (ORS 192.440 (5)) authorizes the City to charge fees
associated with public records requests.
The City Manager may coordinate the response to complex requests as
described in Level 1 below.
Level 3 Request: This request does not require a written request or payment of a
fee. Requested document must be current and readily available, require no
duplication, may not be subject to the Public Records Fee Schedule, and must
require no additional staff time or resources to be made available. These types of
documents are intended for public distribution, such as informational brochures,
agendas, permit applications, job applications, election-related petitions, or
solicitations for public comment.
Level 2 Request: This request must be made in writing. Requested documents are
not immediately available in pre-prepared format. Request must clearly and
correctly identify the document, may not require extensive staff research to
locate the document, may not include more than five (5) documents or 50 pages
or documents that are more than one year old. Requested document must be
located in a single department or division, may not contain sensitive, confidential,
or privileged information, and must not require attorney review prior to release.
Cost estimates will be provided and requestor must agree to pay before the
document retrieval begins. Documents are usually available within 72 hours (not
including weekends or holidays). Payment is due upon receipt of the requested
documentation.
Level 1 Request: This request must be made in writing. This type of request is
complex, involving multiple staff and/or departments or divisions. It involves
extensive research or compilation of documents, and requires attorney review.
The request may also require follow-up by staff to identify what is being
requested. City staff furnishes written acknowledgement that the request has
been received within 72 hours and, as soon as possible after that (usually within
one week), provides the requestor a written time and cost estimate for
proceeding with the request. The requestor must submit written authorization to
proceed and pay the estimated costs before any staff time is expended
responding to the request.
The City Manager will coordinate Level 1 requests and may request a review by the City
Attorney to assess disclosure requirements of the information requested.
After the estimate is given to the requestor, the City Recorder’s Office must receive
written authorization from the requestor before proceeding with the records request. The
requestor will be notified if costs exceed the written estimate given. In addition, a refund
will be given if costs are less than estimated.
For more information contact:
Tillamook City Manager Paul Wyntergreen at (503) 842-2472 Ext. 3460 or
Tillamook City Recorder Abigail Donowho at (503) 842-3450
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