New York State Office Of Court Administration Record Search For Conviction Of Prosecution And Pending (Page 2 of 4) in pdf

Division of Administrative Services Criminal History Record Search (CHRS) Program

FAQ’s “Frequently Asked Questions”

• What information is required when

• How many counties are included in

report is incomplete and the customer de-

Names searched with surnames appearing

conducting a criminal history record

the New York Statewide search?

cides to contact the court for additional in-

with an apostrophe (e.g., O’Donahue) will

search (CHRS)?

formation, the court, observing their

generate the following variations: with an

All of the State’s 62 counties. Individual

individual operating guidelines, may legiti-

apostrophe (e.g., O’Donahue), with a space

The NYS Office of Court Administration

electronic county searches are not provided.

mately request additional fees and instruct

(e.g., O Donahue), and surname intact

(OCA) requires the individual’s Full Name

• What kind of information is included

you to submit your inquiry by mail.

(e.g., ODonahue.)

and Date of Birth.

in the statewide search?

• How far back are cases searched in

• How are names appearing with a

• How does OCA’s Criminal History

Conviction and pending records as it

each respective county?

suffix (e.g., Jr., III) processed

Record Search program work?

relates to felony and misdemeanor cases

through the CHRS program?

Refer to OCA’s C.R.I.M.S (County) Data

Complete the CHRS application form which

originating in Town and Village Courts, City,

Chart

Names searched with a suffix will prompt

can be downloaded from the NYS Courts

and County/Supreme Courts. Sealed

the following variations: with a suffix as en-

website: gov/apps/chrs.

records are not reported. As of July 20,

• How often are cases updated?

tered (e.g., John Smith Jr.) and without

2007, data relating to noncriminal offenses

Print the full name and date of birth of the

Within New York City, cases are updated

(e.g., John Smith.) However, names

(e.g., violations, infractions) will no longer

individuals you want searched. Submit the

approximately every 24 hours and outside

searched without a suffix will not generate

appear as part of the CHRS Report.

application with a check or money order

NYC an average of once a week.

names appearing with a suffix in the data-

Cases processed in Town/Village Courts

made out to the NYS Office of Court

base.

from 1991 to 2002 are not part of the NYS

• Is there a website with court

Administration. The search mechanism is

Office of Court Administration’s criminal

addresses and phone numbers?

based on finding an EXACT match of the

• Are Town and Village courts

disposition database.

actual name and date of birth of the individ-

criminal disposition data included

Yes. The New York State Court’s website:

ual searched. The individual’s middle initial

in the NYS Statewide search?

gov/courts have informa-

• Why does OCA not provide informa-

is not used as part of the search mecha-

tion which provides court addresses and

tion on violations and infractions?

NYS Town and Village court dispositions

nism. Any variation of either the Name or

phone numbers (click Trial Courts or

are not available for the period May 1991

As a result of a recent case filed in a New

DOB in the database is not considered a

Town/Village Courts.)

through 2002. As of April 2007, all Town

York court, the Unified Court System has

match and is not reported. Searches can

and Village courts report to OCA. All City

reviewed its policy regarding the contents

• What is the CHRS turnaround time

also be requested for business entities

and County/Supreme courts, within the 62

of criminal history summaries that it pro-

for results?

counties, are required to report criminal dis-

• How can I submit a CHRS request to

vides to individuals and businesses upon

Upon receipt, CHRS results are completed

position data to the NYS Office of Court Ad-

OCA?

their request and for a fee. The review has

within 48 hours. Customers who use ‘Di-

ministration.

resulted in a change of policy to the extent

There are several ways to submit. You can

rect Access’, OCA’s online application, typi-

that the summaries provided will report only

download a copy of the CHRS application

cally receive results within three to five

• Are the CHRS results provided by

convictions on charges that New York State

form used to request searches via the

hours.

the Office of Court Administration

law regards as crimes. Crimes are defined

New York State Court’s website:

certified?

• How are dual or hyphenated

by New York State law as including misde-

gov/apps/chrs.

surnames processed through the

No. However, you can contact the court of

meanors and felonies only. Convictions on

The request can be mailed (include a self

CHRS program?

origination and request a Certificate of Dis-

offenses classified as violations and infrac-

addressed stamped envelope if you like re-

position for a nominal fee. A Certificate of

tions which are not “crimes” as defined by

Names searched with a dual (e.g., Garcia

sults mailed back), hand delivered, or sub-

Disposition is an official court document af-

New York State law will no longer be re-

Rivera, James) or hyphenated (e.g., Gar-

mitted via OCA’s on-line application called

fixed with the Court Seal reflecting the dis-

ported unless the criminal history summary

cia-Rivera, James) surname will generate

‘Direct Access’.Results can be emailed by

position of the case. Court Locations and

includes a misdemeanor or felony convic-

the following variations: with a hyphen (e.g.,

specifying your preference and including

phone numbers are available on the New

tion for the same event.

Garcia-Rivera), with a space (e.g., Garcia

your email address.

York State Court’s website:

Rivera), and dual names together (e.g.,

• Can courts request additional fees

• What is Direct Access?

gov/courts.

GarciaRivera) Dual surnames are not auto-

from customers who are pursuing

matically reconfigured and searched in its

Direct Access is the NYS Office of Court

incomplete case information

• What days of the year is the NYS

single format (e.g., Garcia-Rivera, James

Administration’s (OCA)on-line Criminal His-

reported via the CHRS program?

Office of Court Administration’s

searched as Garcia, James and Rivera,

tory Record Search (CHRS) program where

CHRS Unit closed for business?

Yes. The New York (OCA) Statewide

James.)

the general public can request a New York

The holiday schedule for the NYS Office of

CHRS program provides an “electronic”

Statewide criminal background search. For

• How are surnames appearing with

Court Administration is available via the

search of the NYS Court’s criminal disposi-

more information, visit our website at:

an apostrophe processed through

New York State Court’s website:

tion database reporting the latest informa-

gov/apps/chrs.

the CHRS program?

courts.gov/admin (click Office of Court

tion supplied by the courts. If the CHRS

Administration, select Holiday Schedule.)

REV 09/30/11

TEAR AT PERFORATION

New York State Office Of Court Administration Record Search For Conviction Of Prosecution And Pending Page 2

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