Visits Abroad Form - Uk Scouts Page 2
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4Visits Abroad Form – Part A
Part A of this form should be submitted to your Assistant County Commissioner (International) as soon as you begin
planning your trip to gain outline approval to continue planning, even if your exact plans are subject to change.
Part A should be accompanied by a statement outlining the aims, objectives and proposed programme.
This form will be added to and amended throughout your planning with Part A and B updated and submitted for final
approval at least 6 weeks before departure. Ensure you have read the Visit Abroad Guidance before completing this
form and re-visit throughout your planning.
Visit details:
Party details:
Group / Unit
Country:
/ Network:
Scout
District:
From:
To:
County/Area/
Region:
Country:
Party leader:
From:
To:
Name:
Membership
Country:
no. and role:
From:
To:
Email:
Phone:
Purpose of the trip:
Group size:
Community Development
Explorer Belt Expedition
Beavers:
Cubs:
Recreational Visit
National/Regional Jamboree
Partnership Visit
Exchange Visit
Scouts:
Explorers:
Other:
Network:
Leaders:
Details: (which Jamboree/partnership/activities etc.)
Scout Active
Others:
Support:
Total:
GSL/DESC has been notified of the visit taking place:
Party leader declaration:
This form needs to be signed by two relevant Commissioners. As leader of this party, I undertake to:
Organise this visit in accordance with the Association’s rules.
Arrange adequate travel insurance for the visit at an appropriate time, a copy of which will be supplied before departure.
Complete adequate risk assessments for the trip and activities (including safeguarding considerations)
Ensure there is an InTouch system in place including a home emergency contact.
Ensure that my GSL or DESC (as appropriate) are aware of the visit
Signed: (Party leader) *
Date:
Member no:
Recommended for outline
approval: (ACC International
Date:
Member no:
or equivalent) *
Outline Approval (For Commissioner use only):
Before approving the outline of this trip please ensure that you are satisfied that the leader is aware of their responsibilities and is
capable of organising and leading a group of Scouts overseas.
Signed: (District/County/Regional
Member no:
Date:
Commissioner)*
*Where a signature cannot be inserted please note the name, date and membership number of the person signing/recommending
approval/approving.
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