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INSTRUCTIONS FOR COMPLETING NASA FORM 533M

General - Paragraph references below are to the current edition of NPG

original contract value plus authorized changes.

Identify the baseline

plan used by date and revision number at the bottom of the report.

9501.2, which includes additional instructions for completing NASA

Form 533 reports. Copies of the NPG are available from the NASA Co n-

Actual Cum to Dat e - Enter the cumulative actual cost in-

tracting Officer or the Superintendent of Docu ments, Government Print -

curred/hours worked. Where the cumulative data reported in this column is

ing Office, Washington, DC 20401. All data entered shall be as of the re-

only for the current "schedule" or option, the report summary shall show

port date, unless stated other wise below.

the total cumulative cost for each of all pre vious "schedules" or options

and the total cumulative contract cost from inception.

Forms - Forms will be obtained from the NASA Contracting Off icer.

When directed or approved by the NASA Contracting Officer, electronic

8 .

Estimated Cost/Hours to Complete - Enter the current est imates for

data inter change may be used for transmitting the data.

performing authorized work included in the most recently executed con-

tract modification, plus additional authorized work (di rections to proceed)

Security Classification - If the information in the report is class ified, ap-

for which execution of modifications is pending. The estimates will be

propriate security classification shall be given the report (par. 107).

for planning purposes only and will not be binding on either the contrac -

tor or NASA.

Submission - The NASA Form 533M is due not later than 10 working

days following the close of the contractor's monthly accounting period,

Show the most current estimate for the next month.

unless otherwise specified in the contract. For initial reports and other

related items of significance, see par. 301 and the contract. The addresses

b .

As directed by the NASA Contracting Officer, show the most

and number of copies to be submitted will be specified by the contract or

current estimate for the appropriate period.

administrative instruction.

Enter the cost/hour data for the balance of the contract not in-

Amounts - Report whole dollars and hours (may be rounded to the nearest

cluding columns 8a and 8b. Where amounts reported in this column ex-

hundred or thousand dollars or tenth s of thousands of hours, as directed by

ceed one fiscal year, a breakdown by fiscal year may be required.

the NASA Contracting Officer, e.g., $32,600 as $33 or 462 hours as .5).

9 .

Estimated Final Cost/Hours:

Form Headings - Complete as follows:

Contractor Estimate - Enter the total estimated cost/hours for

1 .

To - Enter the full name and address of the NASA Center and NASA

completion of the contracted effort (this should equal the sum of columns

Contracting Officer or other designated recipient.

7c, 8a, 8b and 8c).

2 .

From - Enter the full name and address of the contractor and, if appli -

b .

Contract Value - Enter the distribution of the Contract Value to

cable, the division performing the contract.

the reporting categories. The total of this column shall agree with item

3, above. Significant differences between col umns 9a and 9b shall be ex-

Preparation :

plained in the "Contractor Narrative Remarks."

1 .

Description of Contract:

10. Unfilled Orders Outstanding - As directed by the NASA Co ntracting

Officer, enter the total of unfilled orders outstanding (par. 302).

Type - Cost-Plus-Fixed-Fee, Cost-Plus-Incentive-Fee, etc.

11. Contractor Narrative Remarks:

b .

Contract No. and Latest Definitized Modification No. - Enter

complete letter or contract symbol, number, and number of latest defin i-

Narrative remarks on significant items materially affect ing

tized modif ication.

historical or projected cost or performance shall accompany each

monthly report (e.g., see item 9b above and par. 305).

Scope of Work - Enter a brief description of the contract effort.

Identify the service, project, system or subsystem and, where hardware is

b .

Include a reconciliation from the original to the present con-

concerned, the quantity being procured or proposed .

tract value as reported in item 3. A sample format is set forth in the in-

structions on the back of NASA Form 533Q and par. 305.

Authorized Contractor Representative (Signature) and Date -

The authorized contractor representative shall sign and date the summary

The NASA Contracting Officer may require that changes autho r-

page to reflect approval.

ized but not finalized be further subdivided as fol lows:

2 .

Report for Month Ending and Number of Working Days - Enter the

(1)

Changes negotiated but not defin itized

ending date of the contractor's accounting month and the number of work-

ing days for that accounting month.

(2)

Changes pending negotiation

3 .

Contract Value - Enter the total definitized cost (a) and fee (b) of all

(3)

Changes pending estimation.

currently authorized work to be performed under the contract. Include dol -

lar amounts through the latest definitized modif ication as noted in 1b

Identify effects of new change orders as set forth be low.

above. For incentive contracts, enter the negotiated target cost and fee.

New Change Orders Identified to Subdivision of Work

4 .

Fund Limitation - Enter the total funds obligated and latest corre -

sponding contract modification number.

Change Order No.

5 .

Billing:

Subdivision of Work

Amount

Invoice Amounts Billed - Enter the total amount of invoices

billed against the contract and latest invoice number.

b .

Total Payments Received - Enter the total amount of payments

received for the contract.

6 .

Reporting Category - Enter the captions of the reporting cat egories

specified in the contract (par. 204).

Total

7 .

Cost Incurred/Hours Worked - Cost and hour data will be reported in

the categories specified in the contract.

Actual During Month - Enter the total actual

cost

in-

curred/hours worked for the accounting month being reported (block 2).

b.& d. Planned - Enter the planned cost for the month being re-

ported in column 7b and cumulative to date in column 7d. The planned

cost is obtained from the time-phased baseline plan which includes the

Nasa Form 533m - Monthly Contractor Financial Management Report, Form 533q - Quarterly Contractor Financial Management Report Page 2

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