Nasa Form 533m - Monthly Contractor Financial Management Report, Form 533q - Quarterly Contractor Financial Management Report Page 4
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4INSTRUCTIONS FOR COMPLETING NASA FORM 533Q
General - Paragraph references below are to the current edition of NPG 9501.2, which
b .
Contract Value - Enter the distribution of the Contract Value to the repor t-
ing categories. The total of this column shall agree with item 3, abov e. Significant
includes additional instructions for completing NASA Form 533 reports.
Copies of the
differences between columns 9a and 9b shall be ex plained in the "Contractor Narrative
NPG are available from the NASA Contract ing Officer or the Superintendent of Doc u-
Remarks."
ments, Government Printing Office, Washington, DC 20401. All data entered shall be
as of the report date, unless stated otherwise below.
10.
Estimated Completion Date - As directed by the NASA Contracting Officer, enter
the estimated completion date for each subdivision of work. The entry shall not serve
Forms - Forms will be obtained from the NASA Contracting Officer. When directed or
as a notice to NASA of late delivery or acquiescence in such late deli very by NASA.
approved by the NASA Contracting Officer, electronic data inte rchange may be used for
transmitting the data.
11.
Unfilled Orders Outstanding - As directed by the NASA Contracting Officer, enter
the total of unfilled orders outstanding as of the report date (par. 302).
Security Classification - If the information in the report is classified, ap propriate secu-
rity classification shall be given the report (par. 107).
12.
Contractor Narrative Remarks - The narrative comments submitted with the quar-
terly cost projection report shall normally be limited to those items materially affec t-
Submission - The NASA Form 533Q is due on a quarterly frequency not later than the
ing projected cost or performance which have not been addressed in the preceding
15th day of the month preceding the quarter being pro jected based upon the Gover n-
monthly narrative reports (par. 305).
ment's fiscal year in columns 8a, b and c (see par. 303). For initial reports and other
related items of significance, see par. 301 and the contract. The addressees and number
a.
Explain any significant items affecting cost; e.g., technical and schedule
of copies to be submitted will be specified by the contract or administrative instruction.
prob lems, changes in plans, over/under runs incurred, etc,
Amounts - Report whole dollars and hours (may be rounded to the nearest hundred or
b .
Include a reconciliation from the original to the present contr act value as
thousand dollars or tenths of thousands of hours, as directed by the NASA Contracting
reported in Item 3. A sample format is set forth in par. 305 and Figure A b elow.
Officer, e.g., $32,600 as $33 or 462 hours as .5).
c.
The NASA Contracting Officer may require that changes authorized but not
Form Headings - Complete as follows:
finalized be further subdivided as follows:
1 .
To - Enter the full name and address of the NASA Center and NASA Contracting
(1)
Changes negotiated but not def initized
Officer or other designated recipient.
(2)
Changes pending negotiation
2 .
From - Enter the full name and address of the contractor and, if applicable, the
division performing the contract.
(3)
Changes pending estimation
Preparation :
d.
Identify effects of new change orders as set forth in par. 305 and Figure B
below.
1 .
Description of Contract:
a.
Type - Cost-Plus-Fixed-Fee, Cos t-Plus-Incentive-Fee, etc.
R e c o n c i l i a t i o n o f C h a n g e s
Contract Number: ______________________
Report Date:
b .
Contract No. and Latest Definitized Modification
No. - Enter complete
____________________________
letter or contract symbol, number, and number of latest defin itized modification.
Original Contract Value
____________________________
c.
Scope of Work - Enter a brief description of the contract effort. Identify the
(Excludes priced options)
service, project, system or subsystem and, where hardware is concerned, the quantity
Options Exercised
_______________________
being procured or pro posed for the contract.
Cumulative Overrun/
_______________________
d.
Authorized Contractor Representative (Signature) and Date - The authorized
Underrun (-) Definitiz ations
contractor representative shall sign and date the summary page to reflect approval.
Other Supplemental Agree ments:
(show number and date)
2 .
Report for Quarter Beginning - Enter the beginning date of the quarter being pro -
jected in columns 8a, b and c and the number of working days in the quarter.
_______________________
_______________________
3 .
Contract Value - Enter the total definitized cost (a) and fee (b) of all currently
_______________________
_______________________
authorized work to be performed under the contract. Include dollar amounts through the
Present Contract Value (Col. 9b NF 533M/Q)
________________________
latest definitized modification as noted in 1b above. For all incentive contracts, enter
__
the negotiated target cost and fee.
Authorized Undefinitized Changes:
(show number and date)
4 .
Fund Limitation - Enter the total funds obligated and latest corr espon ding contract
_______________________
_______________________
modification number.
_______________________
_______________________
5 .
Billing:
Subtotal (Value of All Authorized Work)
________________________
a.
Invoice Amounts Billed - Enter the total amount of invoices billed against
Anticipated Future Overrun/
_______________________
the contract and latest invoice nu mber.
Underrun
Contractor Estimate (Col. 9a NF 533M/Q)
________________________
b .
Total Payments Received - Enter the total amount of payments received for
the contract.
Unexercised Options
_______________________
Under Consideration but not
_______________________
6 .
Reporting Category - Enter the captions of the reporting categories specified in
Authorized
the contract (par. 204).
Figure A
7 .
Cost Incurred/Hours Worked:
New Change Orders Identified to Subdivision of Work
a.
Enter the cumulative actual cost incurred/hours worked through the prior
month. Where the cumulative data reported in this column is only for the current "sched-
Change Order No.
ule" or option, the report summary shall show the total cumulative cost for each of all
previous "schedules" or options and the total cumulative contract cost from inception to
Subdivision of Work
Amount
date.
b .
Enter an estimate for the month in which the report is due (see "Submi s-
sion" above).
c.
Enter the sum of columns 7a and b .
8 .
Estimated Cost/Hours to Complete (columns 8a through i) - Enter the appropriate
month, quarter and fiscal year designations in the column headings. Enter the current
estimates for performing authorized work included in the most recently executed co n-
tract modification plus additional authorized work (directions to proceed) for which
execution of modifications is pending. These estimates will be for planning purposes
Total
only and will not be binding on either the contractor or NASA. The sum of columns 8a
through i will be entered in column 8j. If the tota ls reported in column 8i, "Balance of
Figure B
Contract," exceed more than one fiscal year, each fiscal year shall be identified and
reported separately.
9 .
Estimated Final Cost/Hours:
a.
Contractor Estimate - Enter the total estimated cost/hours for completion of
the contracted effort for each reporting category. This should equal the sum of co lumns
7c and 8j.
Figure B
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