Project Mangement Plan Examples (Page 2 of 3) in pdf

9.3.1 QA Systems and Description

The contractor will require that closure activities be appropriately planned in accordance with the provisions of the QAPP and that

when activities deviate from planned outcomes and indicate significant conditions adverse to quality, personnel are required to stop

the activity until corrections can be made.

All personnel are responsible for performing activities in accordance with approved documents; identifying and participating in

quality improvements, customer interface, supplier interface, and processes with which they are associated. The project team is

responsible for exercising stop work authority over significant conditions adverse to quality, and for attending training. The QA

Program is inherent to the work. This is accomplished during the planning of work, through the participation of Quality Engineers.

Integration of the QA program at the onset of the project will reduce the need for extensive inspections and assessments. This early

integration supports primary principle of a QA program whereby the achievement of quality is embedded in the work processes, and

that assessment should only be a tool for monitoring quality and continuous improvement.

9.3.2 Personnel Qualifications and Training

Project personnel are qualified to perform their respective tasks based on a combination of related experiences, education, and

training. Education and experience constitute the primary means of qualification. Closure management, in conjunction with training

program administrators are responsible for providing any additional skills and training prior to assigning employees specific project

duties. Typical training methods include computer-based training, classroom instruction, required reading, and on-the-job training.

Qualification requirements and training records are maintained and retrievable through the project manager. These records reside

at a centralized training record repository.

9.3.3 Improvement

Employee participation in the assurance of quality, and the continuous improvement process is achieved through taking ownership

of their processes, and actively seeking means to improve those processes. Closure project management will use lessons learned in

each phase of the project to improve succeeding phases. The project team approach is one of the management tools employed to

enhance productivity and continuity throughout the project.

Items, materials and hardware that do not meet established requirements are identified, segregated, controlled, documented,

analyzed and corrected in accordance with the Non-Conformance Reporting (NCR) process. Activities, services and processes that

do not meet established requirements are also identified and corrected in accordance with the Quality Condition Reporting (QC R)

process. Quality Engineers are responsible for supporting the NCR and QCR processes and for assisting in the disposition and

correction of identified deficiencies.

9.3.4 Documents and Records

Quality affecting documents, such as work-plans, operating procedures, and health and safety plans are prepared and controlled in

accordance with approved processes. These documents receive the required reviews and approvals; they are uniquely identified,

and their distribution is formally established. Other essential policies, plans, procedures, decision, data and transactions produced

by the contractor are documented to an appropriate level of detail. Document reviews by subject matter experts; management and

Quality Assurance are performed as appropriate and as specified in governing procedures. Quality records are prepared and

managed to ensure that information is retained, retrievable, and legible. The document and record processes for the 771 Closure

Project are the same as the established controls for al Engineering, Construction, Decommissioning and Facilities (E/C/D/F)

projects, and are maintained in a consistent and approved method.

9.3.5 Work Processes

Closure processes and activities are controlled to a degree commensurate with the risks associated with the closure process or

activity. Documented and approved instructions are incorporated to control closure processes and activities, maintaining compliance

with referenced standards, engineering specifications, workmanship criteria, quality plans or other requirements.

Work is controlled from the onset of the project through project management procedures, engineering procedures, records

management procedures, construction management procedures and work packages. The IWCP is the formalized process that

controls the development of the closure work packages. Established Waste Management Procedures and other controls ensure that

the generation and handling of waste meets governing requirements.

9.3.6 Design

Sound engineering, scientific principles and appropriate technical standards are incorporated into all design activities to assure

intended performance. Site infrastructure programs, primarily the Conduct of Engineering Manual (COEM), provide controls for the

design of items and processes. Design work includes incorporation of applicable requirements and design bases, identification and

control of design interfaces, and verification or validation of design products by independent, qualified individuals, subject matter

experts or groups other than those who performed the work. The verification and validation is completed before approval and

implementation of the design.

The design control processes for the 771 Closure Project are existing and well established. The design control process is approved

and documented through procedures for the control of design inputs, outputs, verifications, reviews, changes, modifications, and

configuration chance control. Design control requirements for procured design and engineering services are also incorporated into

procurement specifications.

9.3.7 Procurement of Items and Services

The Closure Program implements a procurement and subcontracts system that complies with the appropriate protocols required by

the Site. All procurement documents receive a documented independent quality review by Quality Engineers to assure incorporation

of appropriate quality assurance requirements. The QA organization reviews procurement documents to ensure that the

requirements for items and services are clearly depicted, including specific performance requirements. Procurement documents are

retained and administered in accordance with approved procedures.

The contractor will employ control systems for identification, maintenance and control of items, including consumables. The controls

ensure that items are properly labeled, tagged, or marked and that only appropriate items are used for the application. Controls

Project Mangement Plan Examples Page 2

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