United States Coast Guard Officer Program Check Sheet Page 3
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4United States Coast Guard Officer Program Check Sheet
Officer Candidate School (OCS)
Coast Guard Member Instructions
Page 3 of 4
This check sheet should be used by applicants who are currently members of the Coast Guard or Coast Guard Reserves (not IRR
members) and are applying for the Officer Candidate School (OCS) program. Coast Guard IRR members should use the check sheet for
civilians. Include a copy of page 1 of this check sheet directly after the application form (CGRC-1131) in the package on the right side of
the folder. Page 2 will be the first document on the left side of the folder. Do not include a copy of the check sheet instructions (pages
3-4). All signatures must be in blue ink. Check
for the latest version of this form.
Panel Documents
Right Side Documents
All documents in this section shall be placed on the right side of the application folder in the order listed. All documents shall be
submitted on standard white 8 ½” X 11” copy paper.
Each item shall be initialed by the applicant on the check sheet when completed
or submitted.
Please reference the
Officer Application Job Aid Kit (O-JAK)
for additional information/guidance/best practices.
Item 1 – Applicant must submitted a completed CGRC-1131. This form shall be signed by the applicant, recruiters, and RICs.
Item 2 –
Applicants are prohibited from viewing the
CG-5527. Recruiters shall ensure the
CG-5527
form is placed in the applicant’s
package; ensure an active duty O-4 or above serves as the senior member of the interview board, and that all panel members
are of equal or higher ranks than the rank the applicant is eligible for. Interviews are valid for two (2) years of panel convene
date.
Item 3 – Include a detailed resume that does not exceed two (2) one-sided pages.
Item 4 – Include a CG memorandum to CGRC via the applicant’s current command narrating degree type, years of experience, years
of service, goals, and objectives. This memorandum must not exceed two (2) one-sided pages.
Item 5 – Include a CO endorsement. Refer to Chapter 7.B.2. of the Coast Guard Recruiting Manual (COMDINST M1100.2 (series)).
Item 6 – Include no more than two (2) signed letters of recommendation from non-family members, one (1) of which should be from a
source outside the Coast Guard. If only one (1) letter is included, it will be assumed that only one (1) letter was intended to
be submitted. If more than two (2) letters are included, any letter(s) included after the first two (2) letters will be removed.
Item 7 – Include official college transcripts from ALL colleges attended. Official transcripts MUST be mailed directly from the
registrar to the recruiting office. Official electronic transcripts or eTranscripts are also acceptable. All transcripts should be
original documents.
Item 8 – This item applies to applicants’ who have degrees that have not been conferred by their school and noted on their transcripts or
applicants who have not graduated. Include an official letter from the applicant’s degree granting institution indicating the
applicant’s degree, major, GPA, and date the degree will be conferred.
Item 9 – This item applies to non-degree applicants with less than 30 semester hours (or 45 quarter hours) at an accredited college or
university. If applicable, include CLEP results with the ACE recommended score on any of the general CLEP exams (English
Comp., Humanities, Natural Science, History/Social Studies, and College Math).
Item 10 – This item applies to non-degree applicants. If applicable, and if not already addressed by item(s) 50 and/or 52, include proof
of math requirements (i.e. ACE recommended score on CLEP Math, or college level math class (100 level or above).
Item 11 – Include a copy of no more than five (5) personal awards. All awards must be certified true by a recruiter. If less than five
(5) awards are included, it will be assumed that less than five (5) awards were intended to be submitted. If more than five (5)
awards are included, any award(s) included after the first five (5) awards will be removed.
Item 12 – Include a copy of the applicant’s Employee Review Summary from Direct Access.
Accession Documents
Left Side Documents
All documents in this section shall be placed on the left side of the application folder in the order listed. Page 2 will be the first
document on the left side of the folder. All documents shall be submitted on standard white 8 ½” X 11” copy paper.
Each item should be
initialed by the applicant on the application when completed or submitted.
Item 13 – Include the applicable OCS Agreement, signed by the applicant and recruiter. The
CG-3211B
should be completed and
included for current enlisted members of the Coast Guard or Coast Guard Reserve. The
CG-3211C
should be completed and
included for Chief Warrant Officers in the Coast Guard.
Item 14 – Include a copy of the applicant’s current enlistment contract and extension (if applicable). OCS-T applicants must show
record of service going back for 4 years of service as of the first OCS course convening date following the selection panel.
Item 15 – Choose ‘Yes’ from the drop down menu if the applicant is on the SWE advancement list to E-5. If not, choose ‘No’.
Item 16 – This item applies to applicants that have served or are serving in any component of a branch of the military. Include a
copy of the applicant’s Points Summary Statement showing total time served.
Item 17 – If the applicant is in the Coast Guard Reserve, an approved
DD-368
must be included. This form must be certified true by a
recruiter.
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