Data Collection Plan (Sample)
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1Data Collection Plan: Saint Paul Performance Measurement
List of All Data
Operational Definition
Data Source/
100% or
Who will
Collection
How will data be
Stratifications to
How will the data
#
Metric Name
of Metric
Performance Target
Location
Time Period
Sample Size?
collect?
Frequency?
collected?
Collect
How will the data be used?
be displayed?
What are the high level
How will you format
What exacty are you
steps of how it will be
data collected into
measuring? Be specific. (e.g.
Do you need
collected? (E.g. What
what data types will
charts/pictures? How
if a % then list/name
What time period
all data points
What position
system(s) will you go into?
you need to complete
can it be illustrated to
numerator & denominator;
What is the numerical
does it cover?
or just a
title/job) is
Do you need to download
your desired analysis?
be most useful in
What will you call it to
document formulas where
target you're trying to
Where is the data?
(e.g. one year,
sample of
responsible for
How often will you
reports? Where will you
(e.g. by day, by month,
What will the data tell you? What decisions
analysis & decision-
leadership and staff?
possible)
reach ?
one month)
them?
getting it?
collect the data?
store them?)
by dept, etc)
will it help you make?
making?
To identify number of FM employees that have
example:
Total # of Facilities Mgmt
organization's
100%
FM HR payroll
First work day of
1. FM HR payroll accountant
by:
-
left organization.
To
Pie Charts, Trend
Facilities Mgmt Employee
employees that have received
data warehouse
accountant
each month by 4pm
accesses data warehouse
employee social security
ex2
identify most common reasons for employee
Charts, Pareto Charts
Turnover
termination dates in data
human resources
and/or oracle
CST
human resources system
number, FM dept, FM
1
2
3
4
5
6
Notes for team:
1. Be sure to answer the questions "how will data be used?" & "how will data be displayed?" for EACH PERFORMANCE MEASURE.
2. After completing all columns for a potential measure, WE CAN SEE HOLES IN OUR DATA COLLECTION APPROACH THAT NEED
TO BE ADDRESSED BEFORE WE SPEND ANY MORE TIME, ENERGY, MONEY COLLECTING THE DATA.
3. "What's in it for us" = A completed data collection plan will allow us to quickly answer the vast majority of questions/challenges that people
will likely ask us in regards to our data displays & related learnings that may influence leadership decision-making at various levels.
4. Discussing "what analysis" and "what data display(s)" the Sponsor would like to do & see, should inform 'how will data/measure be used?'
& 'how will data be displayed?' and ensure that the answers are in alignment with sponsor's needs and expectations.
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