Application Form For Reimbursement Of Residential Telephone / Mobile / Broadband Charges (Page 2 of 2) in pdf

Application Form For Reimbursement Of Residential Telephone / Mobile / Broadband Charges Page 2

Annexure – II

Guidelines Proposed by P&AO

(i)

The telephone bills should be submitted in original for claiming reimbursement. The

Pay and Accounts Office will pass bills for payment only against original/sub-

vouchers/bills/invoices and not against photocopies/duplicate of the same. If the original bills

is lost and the duplicate bill in respect of that telephone is procured from the service provider,

the duplicate bill should be certified as True Copy by the claimant and for the record of G.A.

Section, the claimant should give declaration that he/she will not claim the amount already

reimbursed to him/her again when the original bill is found later.

(ii)

The receipt of payment made by the Officers should be invariably attached, as this is

an essential requirement of audit under rules.

(iii)

In case of computer generated bill or Electronic Payment Confirmation receipt

submitted for payment made, the same should be certified as True Copy (CTC) by the

concerned Officer under own signature and stamp.

(iv)

In case of making payment of cheque through Drop Box, the Officers should attach a

photocopy of the original cheque with the bill submitted.

(v)

Bills of those Officers, who have been allowed reimbursement of telephone bills above

the prescribed ceiling limits, should be endorsed by the senior most officers above them.

Application Form For Reimbursement Of Residential Telephone / Mobile / Broadband Charges Page 2