Instructions for Filing
“Verification and Certificate of Notice by
Personal Representative Pursuant to SCR-PD 403(b)(4)”
(For estates of decedents dying on or after July 1, 1995 and whose estates are unsupervised.*)
The purpose of this form is to certify to the Register of Wills for the record that all heirs, all
legatees (persons who take under a will) and all creditors have received notice of the probate
When the Notice must be given:
A copy of the General Information Sheet (covered below) and the Notice of Appointment,
Notice to Creditors and Notice to Unknown Heirs (also covered below) must be mailed to all
creditors, heirs and legatees within twenty (20) days of the date of the order appointing the
How the Notice must be mailed:
The notices must be sent by registered or certified mail, postage prepaid, return receipt
requested, to the last known address, with delivery restricted to the addressee. The filing of
the green return receipts is optional.
When the Verification and Certificate of Notice must be filed:
The Verification and Certificate of Notice must be filed with the Court within ninety (90) days
of the date of the order appointing the personal representative.
Immediately upon appointment of the personal representative, the Probate Division will
transmit the Notice of Appointment, Notice to Creditors and Notice to Unknown Heirs to the
newspapers selected by the petitioner and will return to the personal representative or
attorney, if any, one copy of the Notice of Appointment, Notice to Creditors and Notice to
Unknown Heirs with the initial publication date stamped on it. The personal representative
must mail a copy of that notice to all creditors and to each heir and legatee. The two
newspapers will bill the personal representative for the costs of publication. Upon receipt of
payment, the newspapers will send the personal representative a Proof of Publication which
will bear a raised seal. The personal representative must file these original Proofs of
Publication along with the Verification and Certificate of Notice. The Verification and Certificate
of Notice will not be accepted for filing without the Proofs of Publication.
General Information for Heirs, Legatees, and Creditors (General Information Sheet):
The personal representative is required to send a copy of this sheet along with the Notice of
Appointment, Notice to Creditors, and Notice to Unknown Heirs to all creditors and to each
heir and legatee.
In the space provided in the Verification and Certificate of Notice, the personal representative
must list the names of each creditor of the decedent. The notice must be sent to any creditor
whose identity is known or discoverable through reasonably diligent effort.
* Supervised Estates:
These instructions also apply to supervised estates with the exception that the Verification and
Certificate of Notice form is not used. Instead, the Inventory form is used. In supervised cases
the required information must be provided on the “Verification and Certificate” on the reverse
side of the Inventory form.
January 2014 – 147.10.v2