Instructions For Filing The Annual Report Of Unclaimed Property Safe Deposit Boxes And Safekeeping Items Using Form Upd205 And Upd206

Region 3 -

For records that describe multiple owners, enter the code that indicates the type of relationship that exists

between these owners. A relationship code should be entered on each owner record of the group. See the table on

page 4 for a listing of the possible relationship codes, and examples.

Regions 4-8 - OWNER NAME:

To expedite processing of your report and owner claims and inquiries based on it, we

ask for owner names to be in a particular format. Please use these guidelines for entering an owner name.

TIP - OMIT PUNCTUATION IN THE NAME FIELDS!

Prefix -

The title before a person's name (e.g. Mr, Mrs, Ms, Miss, Reverend, Sergeant, Captain, Doctor, etc.) Ten

spaces are allowed; abbreviate if needed.

Last Name -

The last name (if a person) or the complete name of a company or business. If the name is not known,

type the word UNKNOWN in this field and provide any available property information.

If the owner is a person, use up to 40 spaces. If the last name has punctuation or spaces, omit them and close up

the space. For example:

Original

Preferred

O'MALLEY

OMALLEY

VAN OWENS

VANOWENS

SMITH-JONES

SMITHJONES

If the owner name is that of a company or business, Rules A-D apply. See the table on page 4.

Rule A -

Use up to 40 spaces (type it in the Last Name field). For names longer than 40 letters, only a few words can

be abbreviated (see list on page 4). Do not abbreviate words other than those in this list, and do not abbreviate the first

word of a name. When 40 characters are reached, stop. Rule B -If a company or business uses an acronym instead of

their full name, do not use punctuation or spaces between the letters. However, if the company's name is the name of a

person, put a space after each initial.

Rule B -

If a company or business uses an acronym instead of their full name, do not use punctuation or spaces

between the letters. However, if the company’s name is the name of a person, put a space after each initial.

Rule C -

The only non-alphanumeric character allowed in a name is `&' (for `AND').

Rule D -

If a name begins with `The', remove `The'.

First Name -

Use up to 30 spaces.

Middle Name or Initial -

Ten spaces are allowed for the middle name or middle initial.

Suffix -

A word added to the end of person's name (e.g. Jr, Sr, III, MD, PHD, DDS, PC, CPA, Esquire, Attorney,

Estate, Minor, Deceased). Ten spaces are allowed for the suffix; abbreviate if needed.

Regions 9-14 - OWNER ADDRESS:

Four lines are allowed for the owner's address. Each line indicates the type of

address information to be typed on that line.

TIP - SAVE TIME! OMIT PUNCTUATION IN THE ADDRESS FIELDS!

Multiple Owners - If the owners for a multiple owner account have the same address, fill out the complete address

information for the first owner and type 'same as above' in the Street Address field for the additional owners. If the

owners have different addresses, the pertinent address information must be typed for each owner.

Bldg, Rm, Fl, Suite or Apt # - Use up to 30 spaces.

Street Address - Use up to 30 spaces. (For joint owners with the same address as the first owner, type 'same as

above'.)

PO Box/APO/Foreign Address - Use up to 30 spaces. If a foreign address, type the city, province, territory, country,

etc. Note: Use City, State and ZIP code fields for USA addresses only!

City - Use up to 30 spaces. Do not abbreviate.

State - Two (2) spaces are provided for the standard US Postal Service abbreviation.

ZIP Code - Use up to nine (9) spaces. At least a five digit ZIP must be provided. For assistance in determining the

ZIP code, contact the US Postal Service.

Region 15 - Social Security Number (SSN):

Nine (9) spaces are provided for the owner's SSN. If you have this

information, you must provide it. It simplifies and streamlines the claims process and, sometimes, may be the only

information a person can document to prove ownership.

On a multiple owner account, supply each owner's SSN, if known. If only one SSN is known for the account, apply it

to the appropriate owner if known or to the first owner if you don't know which owner it belongs to.

Region 16 - Comments:

This line may be used for AKA, DBA, FKA or other descriptive information not included in the

relationship code, prefix, suffix, and property type code or account information fields.

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Instructions For Filing The Annual Report Of Unclaimed Property Safe Deposit Boxes And Safekeeping Items Using Form Upd205 And Upd206 - 2012 Page 4

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