Fillable Facility Reservation Permit Form (Page 2 of 2) in pdf

PARK RESERVATION SPECIAL USE PERMIT

Catering:

Yes _____

No _____

Company Name: ___________________________________

Music:

Yes _____

No _____

(i.e. band, karaoke, other) ____________________________

(explain)

Amusement:

Yes _____

No _____

(Fun jumps, slides, etc) ______________________________

(explain)

Will alcohol be at the event?

Yes _____

No _____

Note: NO sale of alcohol allowed.

Is this event open to the general public?

Yes________ No ________

Is this event a private party?

Yes _______ No ________

Catering Fee - $25.00

Amusement Fee: $25

Unusual requests will require approval by the Parks & Recreation Director.

RESERVATION CONDITIONS AND RULES

1. NO SALE OF FOOD OR PRODUCT will be allowed with

9. AMUSEMENTS: Only one amusement allowed per rented

this rental.

shelter. The Grand Pavilion is allowed up to two. Water slides or

dunk tanks must have prior approval, as not all parks will support

2. Primary examples for area/shelter rentals are for individual

this use. If approved, there will be a secondary fee of $15.00.

and company picnics, family/class reunions, and weddings.

No concerts, fund-raisers, or commercial ventures are

10.

To protect irrigation and electrical lines, location of tent

allowed unless they are city sponsored events, or with the

stakes, fun jump stakes or general placement of your amusement

approval of a Special Use Permit prior to your event. Private

must be approved by the Park Staff on the day of your event or

rentals can not be open to the general public.

prior to setup. Contact the Parks Office at (208) 773-8147 for

more information.

3. There is a parking fee charged to park in Q’emiln Park,

between Memorial Day and Labor Day. Please notify us, on

11.

Your reservation is for the shelter only.

Any adjacent

this form, if you wish to run a parking tab. Car-pooling is

volleyball courts, horseshoe pits, (or the baseball diamond at

encouraged. Parking spaces are not guaranteed.

Corbin Park), are for use by the general public on a first-come

first-serve basis.

4. PARK RULES: All posted park rules must be obeyed. No

camping or overnight use of the parks and no vehicles

12.

SET-UP:

All set-up or arrangement of tables is the

allowed on the grassy areas including loading and unloading.

responsibility of the rental party. The reservation fee does not

include set-up or removal of tables. If special arrangements are

5. REFUND POLICY: An 80% refund will be issued if your

needed, there will be a fee of $50 per occurrence (must be pre-

group cancels the reservation at least four (4) weeks prior to

arranged).

Approval from the Parks & Rec. Dept. must be

your scheduled event. NO REFUNDS, CREDITS, OR RE-

obtained no later than one week prior to the event.

SCHEDULING OF DATES will be given after the 4-week

deadline. We are not responsible for inclement weather or

13. Live music is restricted only to the Grand Pavilion, except

lack of attendance at your function.

with the approval of the Parks and Recreation Director. Noise or

volume of music/amplifiers must not exceed 85 db (at the

6. Basic electricity is available at many shelter locations.

property line) before 9pm and 75 db after 9:00pm. Music must

Lights and heat are only available at the Grand Pavilion for

end by 10:00pm. Pavilion closes at 11:00pm.

an additional fee.

Additional tables and services may be

available at an additional fee.

14. Your group/company will be charged an extra fee if any

extraordinary cleanup or repair is necessary after your use.

Alcohol is allowed in the park between the hours of

Cleanup fee charge is $50/hr. Rentals are for one day only.

8:00am-8:30pm and in the shelters until 10:00pm.

(No glass bottles). NO sale of alcohol allowed.

15. You may add decorations to the shelter, but do not put on or

around ceiling heaters in the Grand Pavilion, due to possible fire

We DO NOT hold spaces or “pencil-in” reservation

danger. No staples, nails or screws allowed. All decorations

requests.

When the Reservation Permit is complete and

must be removed at the close of your event.

payment is received, your space will be reserved.

Please note: A convenience fee will be charged on all debit/credit cards.

If you have questions or problems on the day of your event, please call 208-661-4385 (parks department cell phone), or

(208) 773-3517 (Police Dept.)

I have read and understand the park rules, payment information and accept responsibility for my rental.

I agree to be responsible for

payment of the parking tab (if applicable) and any damage that may incur from this rental. I certify that this is not a commercial function.

SIGNATURE: _________________________________________,

__________________

$ ________________

(Date)

(Total submitted)

Facility Reservation Permit Form Page 2

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