Fillable Umd Cslr Personnel Action Form (Page 2 of 2) in pdf

Ready for "Prepare to Hire." Check this box to indicate the hire is in Recruiting Solutions . For hires that come though Recruiting

Solutions, (1) Make certain the background check is complete; (2) Ensure their Disposition is "Offer-Accepted"; (3) Gather the

necessary/applicable paperwork; (4) Send the paperwork to the HRMS team to finish the "Hires to Prepare" step.

HR&EO to Enter Absence Event. Check this box for Absence Events that are entered by HR&EO (e.g. parental leave, medical

leave, unpaid FMLA/medical leave, etc). Contact HR&EO with any questions about who is responsible for the entry of the

Absence Event. Contact HR&EO to coordinate entry of leaves.

The most commonly used Leave Type (Details) options are:

FMLA, Medical, Parental, Work Comp, Military, Personal, Disability, Union/Labor, Jury Duty/Court Appearance, Other.

Work Location

Expected Job End Date is required for 9 month, 10

Expected Return Date is required for any leave of absence

month, Undergraduate Student, Graduate Student, Temp/

and short work break/suspension (

remember to submit a Return

Casual, Multi-year contract, Temp Posted, and Temp No-

from Short Work Break/Recall from Suspension PAF no more than

). If you do not know

90 days before the beginning of the semester

Post appointments. Enter the actual last day to be worked.

the expected return date, use the maximum effective date for

the type of leave.

Job Labor

Seniority Dept: ZDeptID replaces the Entity number. It has the same values and descriptions as the

Bargaining Unit = Job Codes

Zdeptid in Finance.

03 = 6000-6099

04 = 5001-5091

Seniority Location: BU 03 only. Example:

06 = 1800-1899

Seniority Type, First Bump and Seniority Reporting: Required for BU 06, 07 only. For

07 = 4900-4999

Seniority Reporting and First Bump, system defaults are used.

Payroll

Pay Group defines the length of employee's employment.

Absence Eligibility Groups

The options are:

P09- 9 over 9, 9 over 12 month appt

UMCIVILSRV- Civil Service Eligibility Group. Appointment of at least 50% time,

P10- 10 over 10, 10 over 12 month appt

continuing or temporary appointment in one administrative unit.

P12- 12 month appt

UMCSVCLASS- Civil Service V Class Eligibility Group. Full time civil service

PLH- Under 9 months, student hourly, short term

employee on a 100% appointment, V-class with FLSA status of “Y."

UMLABORREP- Labor Represented Eligibility Group. Designated percentage

Note: Since Pay Group defines the length of an appt and

not how the empl is paid, a "9/12 appt" would be Pay

of at least 50% time.

Group P09 for 9 months.

UMCMPERSONAL- Compensatory Time & Personal Holiday eligible. Labor

Related or Civil Service employee on a 50% or less appointment. Employee is

eligible to earn compensatory time, but not vacation or sick.

UMLOA- Leave of Absence Eligible. Employee is not eligible for vacation, sick

or comp time, but may need to report excused paid and excused unpaid

absences. Used in very limited circumstances.

Compensation

Compensation Rate Codes are a pay

Compensation Frequency defines the

Comp Rate Frequency indicates whether an

component that define a component of

time period on which the compensation is

employee is considered hourly or salaried for

pay.

based. The options are:

payroll purposes.

The options are:

H- Hourly (

)

The options are:

exception hourly or hourly

BASE (used for salaried employees)

B- Bi-weekly (

12 mths, 9/12, 10/12, less than 9

A- Annual (used for salaried employees)

HRLY (used for hourly and exception

)

B- Bi-weekly (used for shell (UNS) appts)

mths, or shell appointments

hourly employees)

B09- Bi-weekly (

)

H- Hourly (used for hourly, exception hourly empls)

9 mth appt paid over 9 mths

AAA (Academic Administrative Augment)

B10- Bi-weekly (

)

10 mth appt paid over 10 mths

FAA (Faculty Administrative Augment)

INCR (Increment)

REGENT (Regent Award)

Additional Pay Panel

Hours enter the total hours to be paid in one pay period. This field is used together with the Hourly Rate field.

Hourly Rate enter the hourly rate of additional pay. This addtional pay amount is added to the employee's regular hourly rate for the

number of hours specified in the Hours field.

Amount enter the lump sum/flat rate to be paid in one pay period for those that are paid that way.

Combo Code Override NOTE: This does not encumber. It should only be used for rare occasions. Example: Student Life paying a lump

sum to a Music Prof/RA to play for an event. Entering the override ties the funding to Student Life.

Umd Cslr Personnel Action Form Page 2

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