Form Bp-Ao783 - Hierarchy Level 4 (Approving Official) Page 2
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1
2
3Directions for BOP Purchase Card
Hierarchy Level 4 (Approving Officials) Form
Complete this form to establish or update an Approving Official (Level 4 of
your reporting hierarchy).
The purpose of the reporting hierarchy is to
allow
you,
as
the
local
Agency
Program
Coordinator
(APC),
to
manage
information about your program.
For each level and each unit/entity within
that level, you must provide a name or title up to 30 characters and a 5
digit numeric identifier.
The name/title and numeric identifier will be
shown on your reports for level/unit identification purposes and will be
utilized for report-invoicing, as well as cardholder assignments.
1.
Mark whether the application is for an addition, change or deletion of
an Approving Official (AO).
Choose "Add" when setting up an AO account that has never existed.
At this juncture, there are no Cardholders assigned to the AO.
When adding a new Level 4 Hierarchy, the APC completes every column
and the signature block.
Choose "Change" when the AO name or title, etc. is being changed to
another individual (e.g., John Doe replaces James Madison, who
transferred to another location).
When making a change to an
existing hierarchy, only the relevant columns and the signature
block must be completed.
Choose "Delete" when closing an AO account that no longer has any
Cardholders listed under the account (e.g., when closing an extra
AO account with no Cardholders under the AO, or when an institution
closes, etc.). This function must have the concurrence of the NAPC
before the hierarchy can be deleted.
2.
Agency/Organization Name:
Insert your location’s name after the "BOP
PURCHASE -" (e.g., FMC Rochester).
3.
Level 4:
Insert the AO 5-digit account (or hierarchy) number.
Use the
same
existing
Hierarchy
Level
Code
you
use
when
completing
the
Cardholder form.
APCs are responsible for keeping the official log of
Level 4 Hierarchy Numbers, their assignment and disposition.
NOTE:
If
this is a request to add a new AO account (e.g., whether for a new
account at an already existing location, or for establishing the AOs and
Cardholders at a new institution), the APC is responsible for assigning
a new 5-digit hierarchy number for each AO, using the next consecutive
number from their existing log.
When establishing the first Level 4
hierarchy account at a new location, the APC at may begin the 5-digit
log at a number of their choice.
However, the five-digit numbers must
begin with “4" (e. g. 40101, 40102, etc.)
4.
Level 3:
Insert the 5-digit location account (hierarchy) number.
This
is the 5-digit numeric FMIS location number (e.g., 51402 for FCI
Seagoville).
Use the same Hierarchy Level Code you use when completing
the Cardholder form.
5.
Level 2: Insert the individual 5-digit Regional Account number for your
Region, the Central Office, or the MSTC and Glynco. Use the same
Hierarchy Level Code you use when completing the Cardholder form. NOTE:
It is not necessary to include a Level I #.
PDF
Prescribed by P4100
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