Contractor Invoice Template printable pdf download

LIEN RELEASES

1.0

Philosophy

1.1

We need to protect RIT from contractor/supplier liens.

1.2

Articles 9.3.3 of the RIT General Conditions and Article 7.1.4 of the CM

Agreement provide a method for this protection by requiring Prime

Contractors, General Contractors, and Construction Managers to supply

Lien Release documents.

1.3

FMS Staff must follow the below process.

2.0

Process

2.1

FMS Project Managers must obtain a list of all sub-contractors working on

a project and notify Prime Contractors, GCs, or CMs that a Lien Release

must be submitted by them and each sub-contractor with each invoice or

application for payment.

2.2

Exhibit A shows the letter RIT Purchasing sends each Contractor to whom

a PO is issued and explains which form is to be completed by Prime

Contractors, GCs, or CMs and which by Subcontractors or suppliers of

material or equipment.

2.3

Upon receipt of an Application for Payment or invoice, in addition to

reviewing it for validity, FMS Project Managers must verify that Lien

Releases have been submitted by all required parties. If a Lien Release is

missing for the Prime Contractor, GC, or CM, or any of their sub-

contractors, e-mail or fax a “Notice of Non-Payment” to the Prime

Contractor, GC, or CM. Attach a copy of this “Non-Payment” form to the

invoice or payment application and if the invoice is otherwise valid,

approve it, but make a notation on the invoice or payment application to

hold payment until Lien Release is received by Accounts Payable.

2.4

An e-mail “Notice of Non-Payment” should follow this format:

To: (Name of Prime Contractor, GC, or CM)

Subject: Notice of Non-Payment

We cannot process your Invoice # __________ , dated __________, in the

amount of $__________ because it lacked a Lien Release from ______________.

Please mail this notice and the missing release to the following address so we can

process your payment:

RIT Accounts Payable

7 Lomb Memorial Drive

Rochester, NY 14623-5608

2.5

A fill in the blanks “fax” is available at:

F:Design and ConstructionFormsLien Fax for this purpose.

C:Documents and Settingsjmr4966DesktopLien Releases.doc

Rev. 02/21/07

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Contractor Invoice Template

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