Public Records Request Form (Page 2 of 2) in pdf

INSTRUCTIONS FOR REQUESTING PUBLIC RECORDS *

Requests must be in writing using the form provided. (Please note, the City will not

create a new document in response to a records request.)

Submit request to the City Recorder, 625 Center Street, Oregon City, OR 97045, or by

fax at 503-657-7026, or by e-mail at recorder@ci.oregon-city.or.us. Police records

requests are processed through the Police Records Division. Contact the police records

manager at 503-657-4964 for proper form.

The City shall respond to all requests as soon as practical and without unreasonable

delay within five (5) business days or, within five (5) business days will explain why more

time is needed for a full response.

If inspection of documents is preferred over copies, such inspection shall occur during

normal business hours. An acceptable inspection time and place will be arranged

between the requestor and the staff person. Space is provided for one person to inspect

records per request.

The City will submit a cost estimate to the requestor to provide the requested documents,

including copying charges, research time (if required), and separating exempt from non-

exempt materials. There is no research cost for the first ½ hour of staff time. Requestor

must confirm to the City to proceed with the request following receipt of the cost estimate.

If the estimated cost is $25.00 or more, the City shall require a deposit in the full amount

of the estimate before fulfilling the request. If the actual cost exceeds the estimate, the

City will not release the documents until the fee is received in full.

If the estimated cost is less than $25.00, the City will fulfill the request and present the

requestor with an invoice to be paid before release of the documents.

If the record requested is in storage offsite at the City’s document storage facility, a fee is

charged for its retrieval.

__________________________

COSTS FOR MISCELLANEOUS CITY SERVICES

Photocopying

Black & White and Color Copies:

1-20 pages (per page)

$0.50

21-50 pages (per page)

$0.25

50+ pages (per page)

$0.15

Cassette Tape or CD Duplication (per event/meeting)

$25.00

Annual Budget (per copy)

$25.00

Oregon City Municipal Code Supplements – per printing

Varies

Returned Checks (all departments)

$25.00

List of Oregon City Businesses and Vendor List (hard copy or

$25.00

electronic)

Carton Retrieval from Document Storage (Recall)(1 box; $7.00

$35.00

each additional box)

(1 box)

Research Cost: Staff hourly wage, plus benefits (first ½ hr. free)

Varies

* See Oregon City Resolution No. 08-30 for detailed instructions.

Public Records Request Form Page 2

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