Form Wv/it-105 - Specifications For Filing W-2 Forms On Electronic Media - State Of West Virginia Page 3
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4WV/IT-105
Rev 10/2009
MEDIA TYPES and REQUIREMENTS continued
Code RW - Employee Wage Record * REQUIRED *
Location
Field
Length
Specification
1-2
Record Identifier
2
“RW”
3-11
Social Security Number
9 cannot be 000, 111, 999, 123, etc.
Must send paper if no ssn assigned
2-26
First Name
15
27-41
Middle Name or Initial
15
42-61
Last Name
20
62-65
Suffix
4
88-109
Delivery address (street or PO Box)
22
110-131
City
22
132-133
State Abbreviation
2
134-138
Zip Code
5
139-142
Zip Code Extension
4
if available
188-198
Wages, Tips, etc.
11
199-209
Federal Income Tax Withheld
11
Code RS - State Record (Employee Information) * REQUIRED *
Location
Field
Length
Specification
1-2
Record Identifier
2
“RS”
3-4
State Code
2
“54”, cannot be “WV”
10-18
Social Security Number
9
cannot be 000, 111, 999, 123, etc.
Must send paper if no ssn assigned
19-33
First Name
15
34-48
Middle Name or Initial
15
49-68
Last Name
20
248-267
State Employer Account Number
20
left justify - no spaces or dashes
NOTE: Acceptable State Employer Account Numbers are the new eight digit, the old 12 digit or
the 9 digit FEIN.
274-275
State Code
2
“54”, cannot be “WV”
276-286
State Taxable Wages
11
287-297
State Income Tax Withheld
11
Records and fields not specifically mentioned may be considered optional. If your transmittal
or CD ROMs indicate any unacceptable specifications, they will be returned to you for
correction. It is your responsibility to resubmit corrected media in an acceptable format
within 45 days. However, the original submission is considered a timely filing if it was
postmarked by
February 28. CD ROMs that are processed and accepted will not be returned.
You must keep a copy, or be able to reconstruct the data, for 5 years after the due date of the
report.
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