Fillable Umd Academic Personnel Action Form (Page 2 of 2) in pdf

Ready for "Prepare to Hire." Check this box to indicate the hire is in Recruiting Solutions. For hires that come though Recruiting

Solutions (1) Make certain the background check is complete; (2) Ensure their Disposition is "Offer-Accepted;" (3) Gather the necessary/

applicable paperwork; (4) Send the paperwork to the HRMS team to finish the "Hires to Prepare" step.

HR&EO to Enter Absence Event. Check this box for Absence Events that are entered by HR&EO (e.g. parental leave, medical leave,

unpaid FMLA/medical leave, etc). Contact HR&EO with any questions about who is responsible for the entry of the Absence Event.

Contact HR&EO to coordinate entry of leaves.

The most commonly used Leave Type (Details) options are:

FMLA, Medical, Parental, Work Comp, Military, Sabbatical, Single Semester Leave, Personal, Disability, Other

Faculty or P&A New Hire- Benefits Packet. Check this box for new hire Faculty or P&A employees who need a benefits packet sent to

them by UMD HR&EO (

i.e. For P&A, 93xx, 96xx, 97xx, 9540, 9546 with a 67 to 100 percent time appointment

CS to P&A Change. Check this box when employee is transferring from a Civil Service position to a P&A position.

Work Location

Expected Return Date is required for any leave of absence and

Expected Job End Date is required for 9 month,10 month,

short work break/suspension (

remember to submit a Return from Short

Undergraduate Student, Graduate Student, Temp/Casual,

Work Break/Recall from Suspension PAF no more than 90 days before the

Multi-year contract, Temp Posted, and Temp No-Post

). If you do not know the expected return

beginning of the semester

appointments. Enter the actual last day to be worked.

date, use the maximum effective date for the type of leave.

Academic employee non-renewals, once non-renewal letter

is sent to employee, enter non-renewal date as the Job

Expected End Date.

Payroll

Pay Group defines the length of employee's employment.

Employee Type

The options are:

P09- 9 over 9, 9 over 12 month appt

Exception Hourly- Employees who work a scheduled number of hours each

pay period and submit exceptions (e.g. overtime) electronically.

P10- 10 over 10, 10 over 12 month appt

Salaried- Employees whose earnings are based on an amount per pay period.

P12- 12 month appt

PLH- Under 9 months, student hourly, short term

Hourly/Compass- Flexible hourly appointments who submit time electronically

Note: Since Pay Group defines the length of an appt and

(e.g. student employees)

not how the empl is paid, a "9/12 appt" would be Pay

Absence Eligibility Groups

Group P09 for 9 months.

The options are:

UMACADEMIC- Academic Eligibility Group. P&A (93xx, 96xx, 97xx, 9540,

9546) with a 67 to 100 percent time and Pay Group P12 (12 month appt).

UMLOA- Leave of Absence Eligible. Employee is not eligible for vacation, sick or

comp time, but may need to report excused paid and excused unpaid absences.

Compensation

Used in very limited circumstances.

Compensation Rate Codes define a

Compensation Frequency defines the time

Comp Rate Frequency indicates whether an

component of pay.

period on which the compensation is based.

employee is considered hourly or salaried for

The options are:

payroll purposes.

BASE (used for salaried employees)

H- Hourly (

)

The options are:

exception hourly or hourly

HRLY (used for hourly and exception

B- Bi-weekly (

A- Annual (used for salaried employees)

12 mth, 9/12, 10/12, less than 9

hourly employees)

)

H- Hourly (used for hourly, exception hourly empls)

mths, or shell appointments

AAA (Academic Administrative

B09- Bi-weekly (

)

B- Bi-weekly (used for shell (UNS) appts)

9 mth appt paid over 9 mths

Augment)

B10- Bi-weekly (

)

10 mth paid over 10 mths

FAA (Faculty Administrative Augment)

Note: Since this defines the time period on

INCR (Increment)

which the compensation is based and not

REGENT (Regent Award)

the length of an appointment, a "9/12 appt"

ASGN (used to establish an Academic

would be B for 12 months.

Temp/Casual (Shell) Appointment)

Contract Pay

Contract Pay Type captures the start and end date of an

Number of Renewals

appointment term (along with other data that populates the NOA).

• If the value is left at "0" the contract is only valid for one year.

This was formerly known as Appointment Term in PeopleSoft 8.9.

• For multi-year contracts, enter the number of additional years the

The options are:

contract should renew automatically.

10 month

Example: For a 3 year contract, you would enter "2."

10 over 12

• To automatically renew the contract every year enter "99."

12 month

Note: If "99" is not used, you must enter an Expected Job End Date.

9 month

9 over 12

Spec Dates 9, 10 or 12 months

Note: For Multi-year contracts select “12 months” as the Contract

Pay Type

Tenure Data

Tenure Status The options are: Hired with Tenure, Tenure Track, Tenured.

Umd Academic Personnel Action Form Page 2

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