Contract Change Order - Water Pollution Control Loan Fund (Page 2 of 3) in pdf

CHANGE ORDER INSTRUCTIONS:

All Change Orders for this work, regardless of costs, must be submitted to Ohio EPA for review.

Changes Requiring Prior Approval

Any change which substantially modifies the Project Facilities as specified in the Ohio EPA approved

Facilities Plan and Final Permit to Install or Final Plan Approval (when applicable) or alters the direct or

indirect impact of the Project Facilities upon the environment must be incorporated into a Change Order.

One copy of the Change Order prior to execution is to be submitted to Ohio EPA for review and prior

approval of the acceptability of the change. "Prior to execution" means before the Change Order is signed

by the Owner.

Ohio EPA will review the Change Order and inform the Owner of the technical, environmental and

operational acceptability of the change, and give the Owner permission to proceed with the proposed

work.

All Other Changes

Change Orders not requiring prior approval as described above must be submitted to Ohio EPA within one

(1) month of the time at which they are approved by the Owner. Change Orders for WPCLF projects should

be submitted to the Division of Environmental and Financial Assistance (DEFA).

Change Order Approval Process

After the Change Order is executed, one (1) copy of the Change Order, including the supporting

documentation, is to be sent to Ohio EPA for final review. The WPCLF/WSRLA Change Order forms must

have original signatures.

Owners have the option to submit hard copies of the project Change Orders via mail to Ohio EPA or to send

PDF Change Order forms and supporting documentation electronically. With either hard copy or electronic

submittals, the WPCLF Change Orders should be submitted to DEFA.

The dedicated e‐mail address for the electronic submittal of WPCLF Change Orders is:

EPAWPCLFCO@epa.ohio.gov.

After the Change Order is accepted and eligible costs determined, Ohio EPA will issue a letter

informing the Owner and authorizing OWDA to disburse funds from Project Contingency for the work. The

OEPA letter will be sent electronically. OWDA will return a copy of the WPCLF/WSRLA Change Order form

which will be signed by all parties including Ohio EPA and OWDA.

Please notify Ohio EPA if the community prefers a hard copy of change order approval documentation and

then Ohio EPA and OWDA will send hard copies of approval documentation through the mail.

Payments for Change Order Work

The Owner is precluded from submitting to the OWDA payment requests for Eligible Project Costs

associated with the Change Orders until such time as the Ohio EPA’s approval of the Change Orders has

been obtained.

Contract Change Order - Water Pollution Control Loan Fund Page 2