Hud Policy For Information Technology Strategic Planning Handbook - U.s. Department Of Housing And Urban Development - 2011 Page 6
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8HUD Policy for Information Technology Strategic Planning
3. Scope
This policy applies to all HUD employees and contractors who use and work with HUD’s IT portfolio,
investments, and projects. This policy does not, however, apply to those IT projects related to Ginnie
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Mae’s secondary mortgage activities
.
4. Policy
HUD OCIO will develop, manage, and implement an IT strategic plan that aligns HUD’s mission,
strategies, and priorities with IT investments and operations. This policy requires that:
1. HUD will create and execute an IT strategic plan that encompasses a longer-term vision and
strategy for IT at HUD over a three- to five-year period. Components of the IT strategy include a
description of the alignment of IT goals and objectives with HUD mission, strategies, and
priorities
HUD will create and execute an IT action plan that outlines more tactical actions and timelines in
support of IT goals and objectives over a one-to three-year time frame. The Implementation action plan
will serve as the basis for quarterly assessments that measure progress towards HUD’s IT strategic goals
and objectives. The Implementation Action Plan denotes specific actions required to achieve HUD’s IT
objectives, including the responsible parties, timelines, resources, and risk mitigation plans.
The elements of this policy are based on the Office of Management and Budget (OMB) and Government
Accountability Office (GAO) guidance, and incorporate practices and standards from the National
Institute of Standards and Technology, the Project Management Institute (PMI), and other industry IT
management groups.
5. Overview of the HUD IT Strategic Planning Process
HUD’s IT strategic planning process consists of six steps: 1) Conduct an environmental scan; 2) Define
vision, mission, and values; 3) Define goals, objectives, and measures; 4) Develop/update the plan; 5)
Implement the plan; and 6) Assess performance.
Step 1: Conduct an environmental scan. The environmental scan assesses the current HUD IT
infrastructure and business environments from three primary perspectives: processes, technologies,
and people. The scan identifies internal and external drivers through strengths, weaknesses,
opportunities, and threats (SWOT) and political, economical, social, and technological (PEST) analyses. A
stakeholder analysis is conducted to identify stakeholders’ needs, processes, preferences, attitudes,
values, and concerns. The stakeholder analysis can include an organizational readiness assessment,
which gauges the ability of HUD to manage and embrace change. HUD’s Performance Assessment
Review Tool (PART) scores the existing enterprise architecture (EA) baselines and should be leveraged
during this process.
Step 2: Define vision, mission, and values. In this step, appropriate stakeholders are identified based
on leadership roles within HUD and invited to take part in visioning sessions. At this point in the process,
it is key to involve business people at executive levels in the organizations in facilitated sessions to
produce an IT-focused vision and mission that support the strategic plan of the Department. Briefing
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Title III, Sec 309 of the National Housing Act exempts all systems that are leased, owned, or operated for or on
behalf of Ginnie Mae.
Version 1.1 7/14/2011
Page 3
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