Publication 80 - Circular Ss - Department Of The Treasury (Page 13 of 24) in pdf

preaddressed, enter your name and EIN exactly as they

correct the error by making an adjustment on your first

appeared on previous returns.

quarter 2004 Form 941-SS.

The adjustment increases or decreases your tax liability

Nonfarm employers. File your first Form 941-SS return

for the period in which it is reported (the quarter or year the

for the calendar quarter in which you pay wages for non-

error is discovered) and is interest free. The net adjust-

farm workers.

ments reported on Form 941-SS (or Form 943) may in-

clude any number of corrections for one or more previous

Quarter

Due

quarters (or years), including both overpayments and un-

Jan., Feb., Mar. . . . . . . . . . . . . . . . . . . . . . . . . Apr. 30

derpayments.

You are required to provide background information and

Apr., May, June . . . . . . . . . . . . . . . . . . . . . . . .

July 31

certifications supporting prior period adjustments. File

July, Aug., Sept. . . . . . . . . . . . . . . . . . . . . . . . . Oct. 31

Form 941c, Supporting Statement To Correct Information,

Oct., Nov., Dec. . . . . . . . . . . . . . . . . . . . . . . . . Jan. 31

with Form 941-SS or Form 943, or attach an equivalent

supporting statement.

However, if you deposited all taxes when due for the

Do not file Form 941c separately from Form 941-SS or

quarter, you have 10 additional days from the due dates

Form 943. Form 941c is not an amended return. It is used

above to file the return. If the due date for filing your return

to provide necessary certification and background informa-

falls on a Saturday, Sunday, or legal holiday, you may file

tion supporting the adjustments made on Form 941-SS or

on the next business day.

Form 943.

If you go out of business, or stop paying wages, check

the final return box above line 1 and show the date final

Form 941-SS and the Form 943 instructions explain

wages were paid on Form 941-SS for the quarter in which

how to correct mistakes in reporting withheld social secur-

you made the final payment.

ity and Medicare taxes, including the use of Form 941c.

You may also make an adjustment for overwithheld social

Household employers reporting social security and

security and/or Medicare taxes or claim a refund of these

Medicare taxes. If you are a sole proprietor and file Form

taxes on Form 843, Claim for Refund and Request for

941-SS for business employees, you may include taxes for

Abatement. Decreases in tax liability shown on Form 843

household employees on your Form 941-SS. Otherwise,

will be refunded with interest.

report social security and Medicare taxes for household

If you withhold no social security tax, Medicare tax, or

employees on Schedule H (Form 1040), Household Em-

less than the right amount of either tax from an employee’s

ployment Taxes. See Pub. 926, Household Employer’s

wages, you can make it up from later pay to that employee.

Tax Guide, for more information.

But you are responsible for the underpayment. Any reim-

Employers of farmworkers. Every employer of

bursement from the employee’s own funds for amounts not

farmworkers must file a Form 943 for each calendar year

collected must be agreed to by you and the employee.

beginning with the first year you pay $2,500 or more for

(This does not apply to tax on tips. See section 5.)

farmwork or you employ a farmworker who meets the $150

If you withhold more than the right amount of social

test described in section 6.

security tax or Medicare tax from wages paid, give the

File a Form 943 each year for all taxable wages paid for

employee the amount overcollected. Be sure to keep in

farmwork. You may report household workers in a private

your records the employee’s written receipt showing the

home on a farm operated for profit as farmworkers on

date and amount of the repayment. If you do not have a

Form 943. Do not report wages for farmworkers on Form

receipt, you must report and pay any overcollection when

941-SS.

you file the return for the return period in which the overcol-

Send Form 943 to the IRS by January 31 of the following

lection was made.

year. Send it with payment of any taxes due that you are

not required to deposit. If you deposited all taxes when

due, you have 10 additional days to file.

10. Wage and Tax Statements

If you receive a Form 943 for a year in which you are not

liable for filing, write “NONE” on line 11 of the form, sign the

By January 31, furnish Copies B and C of Form W-2VI,

form, and send it back to the IRS. If at that time you do not

W-2GU, W-2AS, or W-2CM to each employee from whom

expect to meet either test in section 6 in the future, check

social security or Medicare taxes were withheld during the

the final return box above line 1. If you later become liable

prior year. If an employee stops working for you during the

for any of the taxes, notify the IRS.

year, furnish the statement at any time after employment

ends but no later than January 31 of the next year. How-

Adjustments

ever, if the employee asks you for Form W-2, furnish it

within 30 days of the request or the last wage payment,

Generally, you can correct errors on a prior return by

whichever is later.

making an adjustment on Form 941-SS or Form 943 for the

tax period (quarter or year) during which the error was

Note: Employers in the Commonwealth of the Northern

discovered. For example, if you made an error reporting

Mariana Islands should contact their local tax department

social security tax on your second quarter 2003 Form

for instructions on completing Form W-2CM.

941-SS and discovered the error during January 2004,

Page 13

Publication 80 - Circular Ss - Department Of The Treasury Page 13

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