Form 72a138 - Licensed Special Fuels Dealer'S Monthly Report (Page 2 of 2) in pdf

INSTRUCTIONS

WHO MUST FILE

Each licensed special fuels dealer must file this report with all applicable supporting

schedules each month. This report is required even though there may be no tax-free gallons

to list as received or distributed.

WHEN TO FILE

The report is due on or before the 25th day of the month following the month covered by

the report. Example: The January report is due on February 25. Failure to timely file a

monthly report will result in loss of compensation (line 20) and imposition of late filing

penalties.

PAYMENT

Payment of the tax due must accompany the report. The monthly payment must be by

certified or cashier’s check made payable to Kentucky State Treasurer. Failure to timely

remit all special fuels tax due will result in loss of compensation (line 20) and imposition

of late pay penalties and interest.

EXTENSION OF TIME

Each licensed special fuels dealer electing to extend the time required to file a specific

monthly report must file Revenue Form 72A160, Licensed Special Fuels Dealer’s

Estimated Tax Payment, on or before the regular monthly report due date. Payment of not

less than 95 percent of the total tax liability due must accompany Form 72A160. If the

estimated report and payment are received timely, then the completed Form 72A138 and

supporting schedules with any remaining tax payment is due on the last day of the month.

Example: Timely filing of Form 72A160 and payment of tax due for the January report

extends the completed report due date and residual tax payment to February 28.

TAX RATE

The special fuels tax rate is set quarterly and is effective for a quarterly period. Notification

of the tax rate is mailed 20 days before the beginning of each calendar quarter. Example:

Dealers are notified by March 10 of the tax rate effective for April, May and June.

RECORDS RETENTION

Licensed dealers must keep all records relating to the receipt and distribution of special

fuels for a period of five years. Such records include invoices, bills of lading, delivery

tickets, meter readings and any other documents relating to the dealer’s motor fuel activity.

PETROLEUM STORAGE

TANK ENVIRONMENTAL

ASSURANCE FEE

MONTHLY REPORT

Each licensed special fuels dealer must also file Form 72A011, Petroleum Storage Tank

Environmental Assurance Fee Monthly Report. The fee computed on special fuels gallons

is based on taxable special fuels shown on line 13 of this report.

STATISTICAL

GALLONS

Part III gallons are the total gallons of special fuels, specifically road use (clear) diesel,

purchased at the terminal rack for import into Kentucky and on which the Kentucky special

fuels excise tax was precollected by the supplier. Attach Form 72A154-P.

ASSISTANCE AND

INFORMATION

Telephone

(502) 564-3853

Address Correspondence

Revenue Cabinet

Motor Fuels Tax Section, Station 63

P.O. Box 1303

Frankfort, KY 40602-1303

Form 72a138 - Licensed Special Fuels Dealer'S Monthly Report Page 2

Related Articles

Related forms

Related Categories