Publication 80 - (Circular Ss),federal Tax Guide For Employers In The U.s. Virgin Islands, Guam, American Samoa, And The Commonwealth Of The Northern Mariana Islands Page 14
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24home on a farm operated for profit on Form 943. Do not
you file the return for the return period in which the overcol-
report wages for farmworkers on Form 941-SS.
lection was made.
Send Form 943 to the IRS by January 31 of the following
Special additions to tax liability. Line 7g of Form
year. Send it with payment of any taxes due that you are
941-SS is reserved for employers with special circum-
not required to deposit. If you deposited all taxes when
stances. Use this line only if the IRS sent you a notice
due, you have 10 additional days to file.
instructing you to do so.
If you receive a Form 943 for a year in which you are not
required to file, write “NONE” on line 11 of the form, sign
the form, and send it back to the IRS. If at that time you do
10. Wage and Tax Statements
not expect to meet either test in section 6 in the future,
check the final return box above line 1. If you later become
liable for any of the taxes, notify the IRS.
By January 31, furnish Copies B and C of Form W-2VI,
W-2GU, W-2AS, or W-2CM to each employee from whom
social security or Medicare taxes were withheld during the
Adjustments
prior year. If an employee stops working for you during the
year, furnish the statement at any time after employment
Generally, you can correct errors on a prior return by
ends but no later than January 31 of the next year. How-
making an adjustment on Form 941-SS or Form 943 for the
ever, if the employee asks you for Form W-2, furnish it
tax period (quarter or year) during which the error was
within 30 days of the request or the last wage payment,
discovered. For example, if you made an error reporting
whichever is later.
social security tax on your second quarter 2004 Form
941-SS and discovered the error during January 2005,
Note. Employers in the Commonwealth of the Northern
correct the error by making an adjustment on your first
Mariana Islands should contact their local tax department
quarter 2005 Form 941-SS.
for instructions on completing Form W-2CM.
The adjustment increases or decreases your tax liability
for the period in which it is reported (the quarter or year the
Electronic or magnetic media filing requirement. If you
error is discovered) and is interest free. The net adjust-
are required to file 250 or more Forms W-2CM, W-2VI,
ments reported on Form 941-SS (or Form 943) may in-
W-2GU, or W-2AS, you must file electronically or on mag-
clude any number of corrections for one or more previous
netic media. See the instructions for Form W-3SS or call
quarters (or years), including both overpayments and un-
the Social Security Administration (SSA) at
derpayments.
1-800-772-6270 for more information. You may also visit
You are required to provide background information and
Social Security’s Employer Reporting Instructions and In-
certifications supporting prior period adjustments. File
formation website at
Form 941c, Supporting Statement To Correct Information,
with Form 941-SS or Form 943, or attach an equivalent
When and where to file. By the last day of February (or
supporting statement.
when filing a final return if you make final payments before
Do not file Form 941c separately from Form 941-SS or
the end of the year), send your completed forms to the
Form 943. Form 941c is not an amended return. It is used
following locations.
to provide necessary certification and background informa-
•
Employers in the U.S. Virgin Islands, Guam, Ameri-
tion supporting the adjustments made on Form 941-SS or
can Samoa, and the Commonwealth of the Northern
Form 943.
Mariana Islands must send Copy A of Forms W-2VI,
The instructions for Form 941-SS and Form 943 explain
W-2GU, W-2AS, W-2CM, and a Form W-3SS,
how to correct mistakes in reporting withheld social secur-
Transmittal of Wage and Tax Statements, to the
ity and Medicare taxes, including the use of Form 941c.
SSA at the address shown on Form W-3SS.
You may also make an adjustment for overwithheld social
•
security and/or Medicare taxes or claim a refund of these
Send Copy 1 of Forms W-2VI, W-2GU, W-2AS, and
taxes on Form 843, Claim for Refund and Request for
W-3SS to your local tax department. For more infor-
Abatement. Decreases in tax liability shown on Form 843
mation on Copy 1, contact your local tax department.
will be refunded with interest.
Employers in the Commonwealth of the Northern
If you withhold no social security tax, Medicare tax, or
Mariana Islands should contact their local tax depart-
less than the right amount of either tax from an employee’s
ment for instructions on how to file Copy 1.
wages, you can make it up from later pay to that employee.
But you are responsible for the underpayment. Any reim-
If you need copies of Forms W-2VI, W-2GU, W-2AS,
bursement from the employee’s own funds for amounts not
W-2CM, and W-3SS, see How To Get Forms and Publica-
collected must be agreed to by you and the employee.
tions on page 4.
(This does not apply to tax on tips. See section 5.)
If you need to correct a Form W-2VI, W-2GU, W-2AS, or
If you withhold more than the right amount of social
W-2CM after you have sent Copy A to the SSA, use Form
security tax or Medicare tax from wages paid, give the
W-2c, Corrected Wage and Tax Statement. Furnish em-
employee the amount overcollected. Be sure to keep in
ployees Copies B and C of Form W-2c. Send Copy A with
your records the employee’s written receipt showing the
Form W-3c, Transmittal of Corrected Wage and Tax State-
date and amount of the repayment. If you do not have a
ments, to the SSA at the address shown on
receipt, you must report and pay any overcollection when
Form W-3c.
Page 14
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