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INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES

INSTRUCTIONS FOR

viding the code for each category of

appearances, campaign rallies,

disbursement. Examples of the types

town meetings, phone banks,

SCHEDULE B, ITEMIZED

of disbursements that fall within each

including catering costs, door-to-

DISBURSEMENTS (FEC

of the broad categories are listed

door get-out-the-vote efforts and

FORM 3)

below. Use only one code for each

driving voters to the polls)

itemized disbursement. In cases where

008 Transfers (e.g., to other autho-

the disbursement was for several pur-

rized committees of the same

The Detailed Summary Page is

poses, the committee should assign

candidate)

broken down into various categories

one code according to the primary

009 Loan Repayments (e.g., repay-

of disbursements. Use Schedule B to

purpose of the disbursement. Note

ments of loans made or guaran-

list each disbursement required to be

that some of the category titles are

teed by the candidate or any other

itemized. DO NOT combine more

not acceptable as the “purpose” of the

person)

than one category of disbursements

disbursement and that the categories

010 Refunds of Contributions (e.g.,

on the same Schedule B. Instead, use a

are not intended to replace or to serve

contribution refunds to indi-

separate Schedule B for each category

as a substitute for the “purpose of

viduals/persons, political party

of disbursements. The line number of

disbursement.”

committees or other political

the Detailed Summary Page to which

Check the ‘Memo’ box for infor-

committees)

each Schedule B pertains should be

mational entries that do not affect the

011 Political Contributions (e.g., con-

identified in the upper right corner of

committee’s cash on hand (e.g., con-

tributions to other federal candi-

each Schedule. In addition, the com-

tributor attribution, conduit informa-

dates and committees, donations

mittee’s full name must be entered in

tion, ultimate payee information, etc.)

to non-federal candidates and

the appropriate block.

001 Administrative/Salary/Overhead

committees)

For each disbursement required

Expenses (e.g., rent, staff salaries,

012 Donations (e.g., donations to

to be itemized during the reporting

postage, office supplies, equip-

charitable or civic organizations)

period, the political committee must

ment, furniture, ballot access fees,

For disbursements that are con-

provide the full name, mailing address,

petition drives, party fees and

tributions to federal candidates, or

date, amount, and purpose of the

legal and accounting expenses)

authorized committees, the com-

disbursement. The term “purpose”

002 Travel Expenses—including

mittee must include under “Purpose

means a brief statement or description

travel reimbursement expenses

of Disbursement” the name of the

of why the disbursement was made.

(e.g., costs of commercial car-

candidate and office sought (including

Examples of adequate descriptions

rier tickets; reimbursements for

State and congressional district, where

include the following: dinner expenses,

use of private vehicles, advance

applicable) and the aggregate election

media, salary, polling, travel, party

payments for use of corporate air-

cycle-to-date total of contributions

fees, phone banks, travel expenses,

travel expense reimbursement, and

craft; lodging and meal expenses

made to that candidate or committee

incurred during travel)

in the purpose of disbursement box. If

catering costs. However, statements or

descriptions such as “advance,” “elec-

003 Solicitation and Fundraising

disclosing a contribution to a federal

Expenses (e.g., costs for direct

political committee, enter the FEC

tion day expenses,” “other expenses,”

“expense reimbursement,” “miscella-

mail solicitations and fundraising

identification number of the commit-

events including printing, mailing

tee receiving the contribution. (This

neous,” “outside services,” “get-out-

the-vote,” and “voter registration,”

lists, consultant fees, call lists,

number is readily available from the

invitations, catering costs and

Commission’s Website.)

would not meet the requirement for

reporting the purpose of an expen-

room rental)

For each contribution to a federal

004 Advertising Expenses—including

candidate or authorized committee,

diture. If the disbursement is a “loan

repayment,” “contribution refund,”

general public political adver-

indicate in the election check-off box

tising (e.g., purchases of radio/

or other similar category of disburse-

the election for which the contribution

ment (other than an operating expen-

television broadcast/cable time,

was made. Contributions to a candi-

print advertisements and related

diture), the name of the category of

date or authorized committee which

disbursement (i.e., “loan repayment,”

production costs)

are not designated by the contributor

005 Polling Expenses

etc.) is sufficient to meet the require-

for a specific election must be counted

ment for reporting the purpose of an

006 Campaign Materials (e.g., but-

toward the contributor’s limitation

expenditure.

tons, bumper stickers, brochures,

for the next election after the contri-

Along with reporting the purpose

mass mailings, pens, posters and

bution is made. Contributions may

of the expenditure as required above,

balloons)

be made for a past election only to

the committee should also broadly

007 Campaign Event Expenses (e.g.,

the extent that the recipient has net

characterize disbursements by pro-

costs associated with candidate

debts outstanding from that particular

Page 12

Federal Election Commission (Revised 05/2016)

Fec Form 3 - Report Of Receipts And Disbursements For An Authorized Committee Instructions Page 12

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