Form Hud-40110-C - Annual Progress Report (Apr) - Housing Opportunities For Persons With Aids (Hopwa) Program Page 2
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29Overview. The Annual Progress Report (APR) provides annual performance
In connection with the development of the Department’s standards for
reporting on clients outputs and outcomes that enables an assessment of
Homeless Management Information Systems (HMIS), universal data
grantee performance in achieving the housing stability outcome measure.
elements are being collected for clients of HOPWA-funded homeless
The APR fulfills statutory reporting requirements and provides the grantee
assistance projects. These project sponsor records would include: Name,
Social Security Number, Date of Birth, Ethnicity and Race, Gender, Veteran
and HUD with the necessary information to assess the overall performance
and accomplishment of the grantee’s program activities under the approved
Status, Disability Status, Residence Prior to Program Entry, Zip Code of Last
goals and objectives.
Permanent Address, Program Entry Date, Program Exit Date, Unique Person
Identification Number, and Household Identification Number. These are
HOPWA competitive grantees are required to submit an APR for each
intended to match the elements under HMIS. The HOPWA program-level
data elements include: Income and Sources, Non-Cash Benefits, HIV/AIDS
operating year in which HOPWA grant funds were expended. Information
on each competitive grant is to be reported in a separate APR. Grantees must
Status, Housing Support, Services Received, and Housing Status or
complete Parts 1-5 on standard reporting elements. Grantees approved for
Destination at the end of the operating year. Other suggested but optional
elements are: Behavioral Health Status, Domestic Violence, Employment,
“Other Activities”, as detailed in their grant agreement, are requested to
adapt the APR to report on their unique program accomplishments.
Education, General Health Status, Physical Disability, Pregnancy Status,
Reasons for Leaving, Veteran’s Information, and Children’s Education.
Other HOPWA projects sponsors may also benefit from collecting these data
These revisions contained within this edition are designed to accomplish the
following: (1) provide for an assessment of unmet need; (2) streamline
elements.
reporting sources and uses of leveraged resources; (3) differentiate client
outcomes for temporary/short-term and permanent facility-based assistance ;
Operating Year. The information contained in this APR should reflect the
(4) clarify indicators for Short-term efforts and reducing the risk of
grantee’s operating year determined at the time the grant agreement is signed.
homelessness; and (5) clarify indicators for Access to Care and Support for
Project sponsor accomplishment information must coincide with this
this special needs population.
operating year period. Any change requires the approval of HUD by
amendment, such as an extension for one additional year of operation. A
In addition, grantees are requested to comply with the Federal Funding
renewal grant start date would be coordinated with the close out of the
Accountability and Transparency Act 2006 (Public Law 109-282), which
existing grant.
requires grant recipients to provide general information for all entities
(including contractors and sub-contractors) receiving $25,000+ in federal
Final Assembly of Report. After the entire report is assembled, please
funding.
number each page sequentially.
Table of Contents
Filing Requirements. Within 90 days of the completion of the operating
year, grantees must submit their completed APR to the CPD Director in the
PART 1. Grantee Summary
grantee’s State or Local HUD Office, and to the HOPWA Program Office:
PART 2. Grantee Narrative and Performance Assessment
Office of HIV/AIDS Housing, Room 7212, U.S. Department of Housing and
PART 3. Summary Overview of Grant Activities
Urban Development, 451 Seventh Street SW, Washington, D.C. 20410.
A. Information on Individuals, Beneficiaries, and Households
B. Budget and Grant Sources for Leveraging
Definitions
C. Performance and Expenditure Information
PART 4. Summary of Performance Outcomes
Adjustment for Duplication: Enables the calculation of an unduplicated
PART 5. Summary of Project Sponsor Information
output totals by accounting for the total number of households or units that
A. Project Sponsor Information
received more than one type of assistance in a given service category.
B. Housing Assistance
C. Facility-based Housing Assistance
Administrative Costs: Costs for general management, oversight,
D. Supportive Services
coordination, evaluation, and reporting. By statute, grantee administrative
E. Certification of Continued Use for HOPWA Facility-based
costs are limited to 3% of total grant award, to be expended over the life of
Stewardship Units (ONLY)
the grant. Project sponsor administrative costs are limited to 7% of the
PART 6. Worksheet - Determining HOPWA Outcomes and
portion of the grant amount they receive.
Connections with HMIS
Beneficiary: Any individual who received HOPWA housing assistance
Continued Use Periods. Grantees that received HOPWA funding for new
during the operating year and includes all members of the household
construction, acquisition, or substantial rehabilitation are required to operate
receiving assistance.
their facilities for ten years for HOPWA-eligible beneficiaries. If no further
HOPWA funds are used to support the facility, in place of filing the APR, the
HOPWA Eligible Person: A low-income person with HIV/AIDS who
grantee must submit an Annual Certification of Continued Project Operation
qualifies the household for HOPWA assistance. This person may be
throughout the required use periods. This certification is included in Part 5F
considered “Head of Household.” When the APR asks for information on
Certification of Continued Usage in this APR. The required use period is
eligible individuals, report on this person only. Where there is more than one
three years if rehabilitation is non-substantial.
person with HIV/AIDS in the household, the additional PWA(s), would be
considered a beneficiary(s).
Record Keeping. Names and other individual information must be kept
confidential, as required by 24 CFR 574.440. However, HUD reserves the
Chronically Homeless Person: An unaccompanied homeless individual
right to review the information used to complete this report for grants
with a disabling condition who has either been continuously homeless for a
management oversight purposes, except for recording any names and other
year or more OR has had at least four episodes of homelessness in the past
identifying information. Information is reported in aggregate to HUD
three years.” For this purpose, the term “homeless” means “a person
without personal identification. Do not submit client or personal
sleeping in a place not meant for human habitation (e.g., living on the streets)
information in data systems to HUD.
or in an emergency homeless shelter.” This does not include doubled-up or
overcrowding situations.
Previous editions are obsolete
form HUD-40110-C (Expiration Date: 12/31/2010)
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